Executive Support, Policy Group - #310642

Job Description

Ehara taku toa i te toa takitahi, engari he toa takitini.

My strength is not mine alone but comes from the many.

Te Haeata/The Opportunity

We are currently recruiting for two Executive Support roles for the Courts and Justice Service Unit and the Civil and Constitutional Unit (working with multiple managers and teams).

Our Executive Support team play a crucial role in supporting the management team and the wider Policy Group.

Your key responsibilities in this role will be, but not limited to:

• Diary and calendar management including scheduling internal and external meetings
• Multiple inbox management
• Coordination of documentation for meetings
• Travel and accommodation management
• Booking venues and organising team events
• Supporting recruitment processes
• Managing correspondence including that of a confidential nature
• Appropriate discretion with sensitive and confidential information
• Supporting the wider Executive Support team with general administration
• Coordination of reporting
• Providing secretariat support to internal committees and forums, as needed
• Contributing to wider process improvements
  
  

Ō Pūkenga/Skills And Experience

To be successful in the role you will have:

• Strong working knowledge of the MS Office suite, ideally including familiarity with MS Teams and SharePoint
• Excellent time management skills
• Confidence in working with all levels of management
• Ability to multitask, reprioritise and triage the day's tasks dependant on the unit's needs
• Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience and ready to take the next step in your career
  
  

We are looking for applicants who are comfortable in a fast-paced environment, use their initiative and think ahead. The ideal applicant will have excellent prioritisation capabilities and strong interpersonal skills. You will be a great problem solver, adaptable and will have the ability to communicate effectively with a wide range of stakeholders at all levels.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

The Court and Justice Services Policy Unit provides a broad range of advice to support a fair and trusted justice system. We work to make the legislative framework for courts and tribunals more effective for users, providing people with faster, easier access to justice and reducing unnecessary delays in the system. We also have a strong focus on improving access to justice for all users of the justice system and administer legislation relating to the Family Court, family law and legal assistance.

The Civil and Constitutional Unit provides advice on the long-term legitimacy of New Zealand's constitutional foundations, and supports the public service to progress democratic principles, the rule of law, and human rights. We also advise on core civil law matters, such as property rights and contract law.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

Ngā painga o tēnei wāhi mahi/What's great about working here

Benefits

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible working arrangements
• an online professional development portal
• access to a variety of inclusive and proactive networks
  
  

See our full range of benefits here.

This role will be based in the National Office although we do support working from home arrangements. We'd be happy to discuss flexibility around hours/days of work.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The starting slary for the Executive Support role will be between $58,729 and $75,043, depending on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 22 May 2024; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact [email protected]

Follow us on LinkedIn