Project Support Coordinator

About The Role

Archway Recruitment is partnering with a growing specialist consultancy that works across a diverse range of construction and development projects throughout New Zealand.

We are seeking an organised, proactive and detail-oriented Project Support Coordinator to provide administrative and project support to a team of technical specialists.

This is a varied and hands-on support role where you will play an important part in keeping projects and day-to-day operations running smoothly. From preparing and formatting project documentation to coordinating meetings, tracking actions and providing general business support, you will help ensure the team is well organised and able to focus on delivering their projects.

If you enjoy being the person who keeps things organised, takes pride in producing high-quality work and proactively looks for ways to support others, this could be a great opportunity.

Key Responsibilities

• Prepare, format and proofread reports, proposals, meeting minutes and other project documentation.
• Provide administrative and coordination support to Project Managers and technical staff.
• Track project actions, deadlines and key deliverables.
• Maintain project documentation, records and electronic filing systems.
• Assist with consent-related documentation and application processes.
• Support invoicing, fee administration and general data entry.
• Coordinate meetings, including preparing agendas, organising bookings and taking minutes.
• Provide general office support, including reception cover and visitor management.
• Assist with wider business support activities, such as ordering supplies, arranging catering and fleet administration.

About You

This role will suit someone who genuinely enjoys administration and takes pride in keeping things organised. You will be naturally proactive, comfortable identifying what needs to be done and confident taking initiative to support the wider team.

You will enjoy working in a professional environment with a high volume of documentation, where accuracy, attention to detail and the ability to produce consistently high-quality work are essential.

This is a dedicated administration and project support position, suited to someone who enjoys being a reliable and valued support person within a team. It is important to note that the role is focused on providing administrative and coordination support, rather than offering a career pathway into Project Management or project delivery.

What You Will Need To Succeed

• Previous experience in administration, project administration or a similar support role.
• Strong Microsoft Office skills, particularly in Word.
• Excellent attention to detail, with a high standard of document formatting and presentation.
• A genuine enjoyment of working with documentation and preparing professional, high-quality materials.
• Strong organisational and time management skills, with the ability to prioritise competing demands.
• The ability to manage multiple tasks, meet deadlines and maintain accuracy in a busy environment.
• Experience within a professional services environment, such as engineering, architecture, consulting, legal or accounting, would be advantageous.

What's on Offer?

• Salary in the region of $70,000–$75,000.
• A full time permanent position - Office based role Monday to Friday.
• Centrally located office with free parking
• A supportive and collaborative team environment.
• Exposure to interesting construction and development projects.
• A varied role with plenty of opportunity to contribute across the business.
• Ongoing learning and development within a supportive environment.
• The opportunity to work closely with experienced professionals and become an integral part of the team.

Apply Now All enquiries and applications will be treated in the strictest confidence. Please send your updated CV to Katie Oakes

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