Contract Administrator

Ventia is on the hunt for an experienced

Contract Administrator to support our operations team in Whanganui. This role is responsible for contract administration, tender submissions, training coordination, health and safety support, and general office administration.

What's in it for me?

Competitive remuneration + Health Insurance

Be part of a supportive team with genuine career development opportunities

Flexibile working environment

Join a growing infrastructure services organisation

Key Responsibilities

Contract Administration

Prepare and submit monthly client claims

Maintain contract databases and electronic contract files

Follow up claims through to payment and resolve client queries

Tender Administration

Obtain and organise tender documentation

Prepare tender files, schedules, and supporting documents

Coordinate tender submissions and ensure deadlines are met

Training & Compliance

Maintain employee training and competency records

Coordinate training bookings and mandatory compliance requirements

Health & Safety Support

Assist with safety audits, reporting, and hazard management

Support incident investigations and corrective actions

Promote a strong safety culture across the business

General Administration

Provide administrative support to managers

Prepare correspondence, reports, and meeting minutes

Manage visitor and contractor sign-in processes

Support the efficient day-to-day operation of the office

About You

Minimum 4 years experience in an administration support role

Excellent written and verbal English communication skills

Strong Microsoft Office skills, particularly Word and Excel

Highly organised with strong attention to detail

Ability to manage multiple priorities and meet deadlines

Experience in contract administration, construction, or infrastructure industries is advantageous

What You'll Bring

A proactive and positive attitude

Strong customer service and stakeholder management skills

Commitment to health, safety, and compliance

A focus on accuracy, efficiency, and continuous improvement

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Māori and Pasifika peoples and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How To Apply

Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 168685