Record Management Analyst

Records and Information Management helps ASB understand, protect, retain and dispose of the records and information that matter. It supports good decision-making, compliance, customer outcomes and the way teams work every day. This is an entry-level opportunity for someone who is curious, organised and eager to learn, grow and develop in an exciting and evolving area. You do not need to be an expert on day one. We are looking for someone with the right mindset, strong communication skills and a willingness to build capability over time.

Why you'll love working with us

• Start your career in Records Management - Learn from experienced team members while building a strong foundation in records and information management.
• Learn, grow and develop - Build practical skills in an area that is becoming increasingly important across ASB.
• Make a meaningful contribution - Help teams manage records and information well, so they can make confident decisions and meet their obligations.
• Work with people across ASB - Support Record Owners, System Owners and business teams while developing your communication, analysis and stakeholder skills.

Mō te tūranga | About the role

As a Record Management Analyst, you’ll learn how to partner with Record Owners, System Owners and teams across ASB to maintain accurate records artefacts, support defensible retention and disposal, and provide practical guidance that helps records and information management become clear, compliant, efficient and business-owned. This is a role for someone who wants to develop, be coached, and become part of a team helping ASB manage records and information well.

Key responsibilities

• Learn how Records Management supports ASB - Understand how records and information support ASB’s obligations, business processes and customer outcomes.
• Maintain important records artefacts - Help maintain records registers, ownership information and retention controls, with coaching and support.
• Support good recordkeeping - Provide practical guidance, education and support to business stakeholders so good recordkeeping becomes part of everyday work.
• Understand business processes and information assets - Help analyse processes, systems and information assets to identify recordkeeping requirements, risks, dependencies and improvement opportunities.
• Document decisions and evidence - Support defensible records management practices by documenting requirements, decisions, evidence, actions and governance outcomes.
• Identify and escalate risks early - Help identify Records Management risks, issues and improvement opportunities and escalate them with support.
• Contribute fresh thinking - Support continuous improvement of Records Management processes, controls, tools and operating practices across ASB.

This is an opportunity to join a supportive team where you’ll have the chance to learn, develop confidence, build specialist capability and make a meaningful contribution to how ASB manages records and information.

Mōu | About you

You are curious, organised and practical, with a hunger for knowledge and a learning-oriented mindset. You may have an interest in Records and Information Management, information governance, compliance, business process or data management, or you may simply be looking for an opportunity to start your career in a specialist field where you can learn and grow. You’ll bring strong communication and analytical skills, including the ability to ask thoughtful questions, listen carefully and interpret beyond the obvious. You’ll enjoy working with others, supporting stakeholders and contributing to customer-focused outcomes.

He aha tā mātou | What can we offer?

• Career development - An entry point into Records Management, with coaching and support to help you build capability over time.
• Meaningful work - The chance to contribute to an area that supports good decision-making, compliance, customer outcomes and sustainable business practices.
• Supportive culture - A collaborative environment where you can ask questions, learn from others and grow your confidence.
• Opportunity to contribute - A role where your curiosity, fresh thinking and practical approach can help improve how ASB manages records and information.

Our Values | Ngā Uara

Our values guide how we work together, how we support our customers and communities, and how we shape the future of ASB. You’ll bring curiosity, care and courage to the way you learn, ask questions, support others and help teams do the right thing with the records and information they create, use, maintain and dispose of.

To be considered, all applications need to go through our online career channels and will be treated with confidentiality. Check out the position description to find out more.

Applications close

Friday 11 September. We appreciate the time and effort you put into applying and will keep you updated throughout the process.