Team Administrator

An exciting opportunity has become available for a highly organised and proactive Team Administrator to join our Bayleys Northwest team.

Supporting the Branch Manager and a high-performing sales team, you'll play a key role in ensuring the smooth day-to-day running of the office. From reception and administration through to marketing coordination and sales support, this is a varied role where no two days are the same.

We're looking for someone who thrives in a fast-paced environment, enjoys juggling multiple priorities, and takes pride in delivering exceptional service while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Be the first point of contact for clients and visitors, providing a warm and professional front-of-house experience.
• Coordinate day-to-day administration, including listings, sale and purchase agreements, auction documentation, Property Suite processing, and sales support.
• Maintain property listings, databases, CRM systems, and reporting to ensure information is accurate and up to date.
• Prepare submissions, vendor reports, presentations, meeting minutes, and marketing documentation.
• Coordinate marketing campaigns, including property advertising, social media, newsletters, website updates, print collateral, and promotional material.
• Support auction preparation, open homes, community events, gifting programmes, and office initiatives.
• Process invoices, marketing budgets, and administrative documentation while maintaining accurate records.
• Liaise with agents, solicitors, clients, suppliers, and internal stakeholders to ensure seamless day-to-day operations.
• Maintain office presentation, supplies, meeting rooms, and ensure Bayleys' brand standards are consistently upheld.
• Provide general administration and operational support to the wider team as required.

About You

• Previous administration or team support experience within a fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail with a high level of accuracy.
• Confident communicator who enjoys building relationships with both internal and external stakeholders.
• Tech-savvy with experience across Microsoft Office and CRM systems; experience with Property Suite or the real estate industry is advantageous but not essential.
• A proactive, positive attitude with the ability to use initiative and solve problems independently.
• Friendly, professional, and customer-focused, with a willingness to jump in and support wherever needed.
• A collaborative team player who enjoys contributing to a high-performing office culture.

Why Join Bayleys?

This is an exciting opportunity to join one of New Zealand's leading real estate brands, where you'll become part of a supportive and collaborative team. You'll enjoy a diverse role with exposure across administration, marketing, sales support, and office operations, while playing an integral part in the success of a busy branch.