Executive Assistant to General Manager

Wellington Free Ambulance’s vision is to be a trusted and reliable ambulance service that provides excellence in emergency response and connected services to move our communities to better health.

We’re the only emergency ambulance service for Greater Wellington and Wairarapa and proud of the place we hold in our communities, and the high-quality care that our people deliver every day. As well as providing emergency ambulance services, Wellington Free Ambulance also provides a Patient Transfer Service that transports patients to and from scheduled healthcare appointments, a Clinical Communications Centre answering 111 calls, and Event Medical support to a huge number of community, sporting and festival events. We also teach our communities lifesaving CPR skills through The Lloyd Morrison Foundation Heartbeat Programme.

Wellington Free Ambulance has been described as having a boutique feel due to the specific region we serve. Our region covers an area from Cook Strait in the south to just north of Waikanae around Peka Peka on the Kāpiti Coast. In the Wairarapa, our area goes as far north as Mt Bruce. In total, around 500,000 people call our region home. Thanks to our boutique feel, when you join you become part of our whānau and really do make a huge impact on our communities!

Wellington Free Ambulance is committed to building an inclusive workforce with a focus on equity, diversity and inclusion to provide a stronger internal and external culture and to improve our organisational performance. We value and embrace differences in all people and encourage diverse ways of thinking and being.

About The Role

The Executive Assistant (EA) provides high-quality, efficient administrative and organisational support to the General Manager Operations and General Manager Clinical, while also supporting their wider leadership teams.

This role is pivotal in ensuring the smooth day-to-day running of the business unit. You’ll manage complex diaries, coordinate meetings and travel, prepare reports, and implement streamlined systems and processes. Working closely with senior leaders, you’ll play a key role in keeping priorities on track and supporting effective decision-making.

Skills And Experience Needed

We are looking for a highly capable and proactive Executive Assistant who thrives in a fast-paced environment and takes pride in keeping things running seamlessly. You’ll bring a strong track record of supporting senior leaders, along with the initiative, judgement, and attention to detail needed to anticipate needs, solve problems, and build trusted relationships across the organisation.

You will also bring:

• Proven experience supporting senior leaders in an Executive Assistant role
• Exceptional relationship-building skills, with the ability to work effectively across all levels, internally and externally
• Strong organisational skills, with the ability to prioritise, multitask, and consistently meet deadlines
• Advanced skills in Microsoft Office, with excellent touch typing skills
• Experience producing high-quality reports and presentations, including data visualisation (graphs and charts)

To View The Job Description Please Click Here

For any questions, please contact ***email_hidden***

Applications close on 22nd July 2026