Association Administration Support - Whangarei Association

Whangarei based | Part-time (5 hours per fortnight)

Are you organised, detail-focused and confident supporting meetings, administration and local community connections? We’re looking for an Association Administration Support person to provide practical administrative support to the local Association and Association Chair.

In this role, you’ll help keep Association activity running smoothly by preparing and distributing meeting agendas and minutes, maintaining action lists, coordinating key meeting logistics, monitoring emails, supporting basic financial administration, and helping maintain local membership and stakeholder information. You’ll also play a part in supporting the promotion of the local Association and building strong local connections that contribute to the Association’s work.

This is a great opportunity for someone who enjoys being organised, working behind the scenes to support others, and contributing to meaningful community-focused mahi.

Mō te tūnga | About the role

You’ll play a key part in ensuring the smooth running of Association operations.

Key Responsibilities Include

• Coordinating meetings, preparing agendas, taking accurate minutes, and distributing action lists
• Supporting with meeting preparation, documentation, and follow-up
• Maintaining the local membership database and stakeholder networks
• Supporting local promotion and community engagement initiatives

This is a part-time role of 5 hours per fortnight, ideal for someone looking to contribute meaningfully within their local community.

Ngā pūmanawatanga ōu | What you will bring

• Strong administrative and computer skills, including minute-taking and database management
• Excellent organisation and attention to detail
• Confidence supporting meeting facilitation and documentation processes
• A genuine passion for supporting people with intellectual disabilities to thrive
• The ability to build and maintain positive local community relationships

You’ll bring professionalism, empathy, and enthusiasm - balancing administrative rigour with a people-first approach.

Nōu te rourou | What's in it for you?

• A meaningful opportunity to support and empower people with intellectual disabilities
• The chance to contribute to a respected, community-focused organisation
• Flexible, part-time hours
• A role where your work directly supports community inclusion
• The opportunity to build strong local networks and relationships

Mō mātou | About us

IHC has more than 20 Associations across New Zealand. Associations provide an opportunity for members to contribute to IHC’s work in communities on a voluntary basis. Associations undertake a range of activities all directed at enhancing the lives of people with intellectual disabilities and their families. They are an important link between IHC and the broader community.

Me pēhea te tuku tono | How to Apply

Submit an online application by selecting the ‘Apply’ button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions about the application process, please email ***email_hidden***.

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.