Executive Assistant

Venues Ōtautahi owns and manages some of Christchurch's most recognised destinations, including Christchurch Town Hall, Wolfbrook Arena, Hagley Oval, the Air Force Museum of New Zealand and One New Zealand Stadium.

With more than 500 events each year, our venues are where communities come together to celebrate sport, entertainment, culture and business. Everything we do contributes to the social, cultural and economic success of Christchurch and the wider Canterbury region.

Our values are simple: aspiration, agility and kindness. We take pride in delivering exceptional experiences while caring for these community assets on behalf of the people of Christchurch.

About The Role

This is far more than a traditional Executive Assistant position.

As the trusted partner of the Chief Executive, you'll play a pivotal role in keeping the executive office running seamlessly, anticipating needs before they arise and ensuring the organisation operates at its best. You'll manage competing priorities with confidence, coordinate high-quality governance and executive support, and build trusted relationships across the business and with key external stakeholders.

No two days are the same, making this an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving problems and takes pride in delivering excellence.

Key Responsibilities Of The Position Are As Follows

• Providing high-level executive support to the Chief Executive, including complex diary, meeting and travel management.
• Coordinating Board and executive documentation, reports, presentations and correspondence to a consistently high standard.
• Managing sensitive information with discretion and sound judgement.
• Leading executive communications and maintaining strong relationships with internal and external stakeholders.
• Improving systems and processes to enhance efficiency across the executive office.
• Supporting strategic initiatives and collaborating across the organisation to deliver successful outcomes.

About You

You'll be an experienced Executive Assistant who enjoys working at pace, stays calm under pressure and is always thinking three steps ahead.

You'll Bring

• Significant experience supporting a Chief Executive or senior executive leader.
• Outstanding organisational skills with the ability to juggle competing priorities.
• Exceptional written and verbal communication skills with impeccable attention to detail.
• High levels of professionalism, integrity and discretion when dealing with confidential matters.
• Strong relationship-building skills and the confidence to engage with people at all levels.
• A proactive, solutions-focused approach and the ability to anticipate needs before they arise.
• A collaborative mindset and a willingness to roll up your sleeves to get the job done.

Why Join Us?

This is an opportunity to work at the heart of an organisation that shapes Christchurch's events, entertainment and community life.

You'll join a passionate team that values innovation, teamwork and service, while enjoying the chance to make a genuine impact every day.

If you're someone who takes pride in being the person who makes everything run smoothly, we'd love to hear from you.

How To Apply

Click "Apply Now" to be redirected to our careers page, where you can refer to the Position Description to learn more about the role and submit your application.

Applications close: 19 July 2026 .