Office manager

We, Fuwa Transport & Logistic Ltd are looking for a candidate with excellent attentiontodetail for the position of office manager.

Job Details

• Job location/region: Auckland, New Zealand

• Number of positions for this job: 1

• Employment type: Permanent

• Days required: 5 days

• Hours per week: minimum of 30 hours a week is guaranteed, maximumof 40 hours per week

• Hourly rate: $30.00 – 38.00 depends on the experiences

Job Description

• Coordinate and oversee the day-to-day office operations, contributing to the planning, review and continuous improvement of office services while setting work prioritiesand maintaining office service standards.

• Allocate administrative resources, office space, equipment and personnel to support freight scheduling, fleet administration, warehouse documentation, customer serviceand other business operations.

• Supervise and support administrative staff by assigning duties, monitoring workflowand work performance, providing training, guidance and performance feedback to ensure operational efficiency.

• Maintain accurate company records, operational reports, office accounts and compliance documentation, ensuring confidentiality, accuracy and timely recordmanagement.

• Liaise with transport coordinators, warehouse staff, drivers, customers, accountants, suppliers, IT service providers and other external professionals to coordinate officeactivities and facilitate the timely resolution of operational issues.

• Monitor office systems and administrative procedures, identify opportunities for workflow improvement, and implement effective office management practices toenhance operational efficiency.

• Coordinate the procurement, allocation and maintenance of office equipment, officefacilities, administrative supplies and related resources to ensure uninterruptedbusiness operations.

• Ensure compliance with Health and Safety requirements, relevant NewZealandlegislation, company policies, workplace procedures and operational standards.

• Coordinate personnel administration activities including recruitment support, onboarding, staff induction, payroll administration, leave records, performance management, training coordination and day-to-day staff supervision.

• Prepare operational reports, internal correspondence, business documentation andmanagement reports to support planning, decision-making and continuous business improvement.

• Assist management in reviewing office budgets, monitoring administrative expenditure and recommending cost-effective office management solutions whereappropriate.

Job pre-requisites

• Qualification: At least a relevant Diploma qualification OR at least three (3) years of relevant work experience.

• Organisational Skills: Proven ability to prioritise tasks and manage time effectivelyina fast-paced environment.

• Detail-oriented: High level of accuracy in documentation and record keeping.

• Communication: Excellent written and verbal communication skills.

• Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

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