Executive Services Officer to the Secretary/Chief Executive

About Us | Mō mātou

Internal Affairs – Te Tari Taiwhenua is a central public service agency that plays a key role in supporting New Zealand’s government, communities and people. We deliver a wide range of essential services that touch everyday life, including passports, citizenship, and birth, death and marriage registrations, and helping to preserve New Zealand’s heritage through the National Library and Archives New Zealand.

We have an important regulatory role, overseeing areas such as anti-money laundering, gambling, charities, censorship and digital safety, while contributing to national policy and service delivery across government.

The role | Te tūnga

We are looking for an experienced Executive Assistant / Executive Officer to provide day to day logistical and executive level support to our Secretary, bringing expert diary management, sound judgement, and the ability to work with a wide range of stakeholders.

Working closely with the Director, Office of the Secretary, you’ll manage complex diaries, coordinate meetings and papers, and support the smooth flow of information and activity across the office. You’ll also play a key role in connecting stakeholders and ensuring priorities are delivered in a dynamic and often changeable environment.

You’ll be part of a tight-knit, high-performing team that values collaboration, trust, and excellence. This is an opportunity to work at the centre of the organisation, making a real impact and contributing to a well-organised, effective Office of the Secretary.

What you bring | Nōu te rourou

• Proven success providing Executive Assistant support to Senior Leaders preferably within the public sector.
• Experience with proactive diary management for Senior Managers and effective decision making
• Experience in interacting with Minister’s Offices, senior officials and other agencies
• Proven experience of working in an environment that requires a high level of discretion, sensitivity and interpersonal interaction
• Experience in working in a flexible environment where you are required to respond to changing needs and priorities
• Proficiency in working with financial systems and collating financial information
• Experience working with information management systems with a good understanding of information management legislation, standards, and practices in the New Zealand public sector
• Confidence with Microsoft Office and an understanding or interest in using AI as a productivity tool
• Experience mentoring or leading others within business support teams, contributing to capability uplift and individual growth

For you | Mōu

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.

To learn more about the diverse, important mahi we do at the Department and see why we're a great place to work check out our website https://www.dia.govt.nz/

Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nz

The appointing range for this role $90k - $109K plus kiwisaver (with the potential to appoint higher depending on level of experience). Please note this is full-time (40 hour), in-office role , Monday to Friday.

Please find a link to the job description here

How to apply | Me pēhea te tuku tono

We are unable to accept applications via email. Please click the apply button to submit your application.

We're committed to ensuring our application process is accessible to everyone. Please reach out to our recruitment team below if there is any support we can provide to ensure the process is accessible to you.

Applications for this role close Friday 17 th July @ 5pm. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

If you have any questions please e-mail Jo Attewell @ ***email_hidden*** (please note there will be a delay in responding to you from the 7th – 14th July).