Administration & Accounts Coordinator (Part Time)

Drainways is seeking a capable and details focused Administration & Accounts Coordinator on a part time permanent basis (20 hours per week) to take ownership of the day-to-day financial administration and office coordination of the business.

This is a pivotal role supporting the smooth running of operations, with a strong emphasis on Xero-based accounting, financial accuracy, and reliable administrative support across projects.

This position is well suited to someone who takes pride in getting things right and thrives in a practical, hands-on environment.

What Drainways Offer

• Competitive remuneration
• Part-time, locally based (Twyford) opportunity for 20 hours per week, giving you work life balance
• Family owned business and a supportive, professional team

Key Responsibilities

Accounting & Financial Management

• Manage all day-to-day accounting in Xero
• Accounts payable and receivable management
• Debtor follow-up and cashflow awareness
• Weekly payroll and PAYE processing
• Bank reconciliations and financial record accuracy
• Preparation of monthly accounts package for the accountant

Project & Operational Support

• Support invoice processing and cost allocation via Procore
• Assist with project financial tracking and reporting
• Ensure claims are issued within required timeframes

Compliance & Records

• Maintain records for plant, equipment, licences and training
• Coordinate certifications and ensure audit-ready documentation

Office Coordination

• Manage office supplies, PPE and uniforms
• Process timesheets and provide general admin support
• Coordinate external services and maintain organised systems

What We're Looking For

• Strong, recent experience using Xero
• Solid understanding of accounts payable & receivable, bank reconciliations, NZ payroll and PAYE obligations
• Experience in construction, civil or trades environment desirable
• Exposure to Procore or similar project systems
• Understanding of job costing or project-based work
• Experience supporting compliance systems
• High level of accuracy and attention to detail
• Ability to manage deadlines and prioritise effectively
• Clear, practical communication style

Click APPLY or contact Catherine Denize via email at ***email_hidden*** or phone 06 878 7011 for a confidential discussion.

Applications close 13 July 2026. Please note we will be proceeding to interview with suitable candidates before the closing date, so please apply today.