Administrator Student Administration

ACADEMIC DIVISION - TE WĀHAKA MATUA MĀTAURAKA

STUDENT EXPERIENCE

Your new adventure starts here! Join the team responsible for supporting University of Otago students who represent our future New Zealand thinkers.

We work to smooth the Otago journey for 21,000 students, receiving and validating applications, maintaining student records, managing the examination process, and each year supporting thousands of bright minds as they graduate from the University of Otago.

We are the Student Administration team within the Academic Division.

About the role | Te mahi

We currently have four full-time opportunities available within our Student Administration team, comprising:

• Two permanent positions supporting our Admissions and Course Management portfolios.
• Two fixed-term positions supporting our Graduation, Examinations, Course Management and Scholarships portfolios.

Your tasks will depend on the specific portfolio you are supporting, but all roles play an important part in delivering an exceptional experience for students throughout their University journey.

A full list of tasks and responsibilities can be found within the position description.

Due to the nature of these roles, the range of tasks and responsibilities is broad and may require performing duties at different workplaces or locations across campus. We are committed to ongoing training and development and encourage successful candidates to build their skills and gain exposure across a variety of Student Administration functions.

Your Skills and Experience/ Kā pūkeka me kā wheako

We are looking for candidates with:

• Exposure to work in a busy administration environment.
• Outstanding attention to detail and accuracy.
• A passion for customer service and delivering exceptional service to students and staff.
• An ability to work independently but also collaboratively within a team environment.
• Strong Microsoft office and PC skills.

Further details | Pūroko

We have four full-time (37.5 hours per week) opportunities available, comprising two permanent and two fixed-term positions, all positions are based in Ōtepoti, Dunedin.

You must have the right to live and work in New Zealand to apply for these positions.

The appointment range for this role is $63,508 to $68,185 per annum. Top of Range $73,640.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

For information regarding the permanent opportunities, please contact Khazima Tahir and for information regarding the fixed-term opportunities, please contact Pauline Ellwood, via the contact details below.

Application/Tono

Applications must include a CV, cover letter, and the names and contact details of two referees who have given consent to be contacted for a confidential reference. One referee must be your current or most recent manager.

Referees will only be contacted in the event that your application progresses past the interview stage, we will get in touch to let you know that your references will be contacted.

Applications quoting reference number 2600999 will close on Monday, 13 July 2026.

Additional Information

Contact: Khazima Tahir or Pauline Ellwood

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location

NZL-SI-Dunedin

Employment Status

Permanent

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Student Experience

Job Function

Administrative