Project Coordinator - HRIS

OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE

OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE

The University of Otago is transforming how we support our people.

Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme.

Te mahi | The role

As Project Coordinator, you will provide coordination and documentation support across the programme, helping keep delivery on track, well-managed, and clearly communicated.

You will:

• Prepare and maintain core project documentation (plans, reports, logs, dashboards, presentations).
• Manage the central document repository, ensuring accuracy, version control, and accessibility.
• Develop SOPs, process documentation, and support training material development.
• Maintain RAID logs, action registers, and decision records.
• Track progress, milestones, and finances, highlighting risks and variances.
• Collate information from stakeholders to support reporting and decision-making.
• Support governance processes, including meeting coordination, papers, minutes, and actions.

Kā pūkeka me kā wheako | Your skills and experience

We are looking for a proactive, organised self-starter who can work across multiple priorities and teams.

You will bring:

• Strong organisation and communication skills, with the ability to manage competing priorities.
• Ability to work independently in a fast-moving, evolving environment.
• Understanding of project management principles or experience supporting delivery.
• Experience producing project documentation and business artefacts.
• Strong written communication, with the ability to tailor content to different audiences.

Mō te tīma | About our team

Transformation and Improvement support the University’s success through strong programme delivery and business process improvement.

This multi-year programme spans HR, Digital, Finance and the wider University, offering the opportunity to contribute to a complex, high-profile transformation.

Pūroko | Further details

This is a two-year fixed-term, full-time position (37.5 hours per week), located in Ōtepoti, Dunedin.

The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285.

We offer a competitive salary, 5 weeks’ annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.

You must have the right to live and work in New Zealand to apply for this position.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

For further information regarding the role please contact Stela Pasic, via the below contact details.

Tono | Application

Applications quoting reference number 2601005 will close on Sunday, 12 July.

Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Stela Pasic

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location

NZL-SI-Dunedin

Employment Status

Fixed Term

Salary Level and Range

Level 5 (Range of Appointments $69,931 to $74,609, Top of Range $80,285)

Organisation

Office of Transformation and Improvement

Job Function

Administrative