National Fleet and Workshop Coordinator

At Intergroup, we keep New Zealand moving. As a leading industrial and infrastructure services business, we deliver the essential work that underpins our communities—maintaining critical assets, supporting industry, and ensuring the services people depend on run smoothly every day.

People and plant sit at the core of our business and we’re looking for a National Fleet and Workshop Coordinator to help us on this journey.

We are seeking a highly organised and proactive National Fleet & Workshop Coordinator to support the efficient operation of our fleet maintenance and workshop functions across the country.

This is a critical coordination role responsible for ensuring the workshop's administrative and operational backend runs smoothly. You will work closely with workshop teams, suppliers, business unit managers, and finance departments to maintain accurate systems, support reporting requirements, and ensure the timely procurement of parts and services.

Key Responsibilities

• Raise and manage purchase orders for workshop and fleet-related expenses.

• Coordinate and process workshop timesheets, ensuring accuracy and timely submission.

• Maintain fleet and workshop management systems, keeping records current and accurate.

• Order parts, consumables, and workshop supplies, ensuring availability while managing costs.

• Track and monitor maintenance schedules, repairs, and service activities across the fleet.

• Prepare regular operational and performance reports for management.

• Support invoice reconciliation and liaise with suppliers regarding orders and deliveries.

• Maintain compliance documentation, service records, and vehicle maintenance histories.

• Assist with fleet administration, registrations, inspections, and related activities.

• Identify process improvement opportunities to enhance workshop efficiency and reporting accuracy.

• Provide administrative support to workshop and fleet leadership teams.

About You

To be successful in this role, you will have:

• Previous experience in fleet administration, workshop coordination, maintenance planning, or a similar operational support role.

• Strong organisational skills with the ability to manage multiple priorities and deadlines.

• Experience raising purchase orders and managing procurement processes.

• High attention to detail and accuracy in data entry and reporting.

• Strong computer skills, including Microsoft Office and operational management systems.

• Excellent communication and stakeholder management skills.

• A proactive, solutions-focused approach and the ability to work independently.

If you are an organised coordinator who enjoys working behind the scenes to keep operations running smoothly, we would love to hear from you.