Workplace Experience Coordinator

About The Role

We’re looking for a proactive and customer-focused Workplace Experience Coordinator to join our team on a 12-month fixed-term contract based in our modern Karangahape Road office.

Reporting to the Workplace Experience Manager, you’ll play a key role in delivering a high-quality, seamless workplace experience across Ventia’s corporate offices. Acting as the frontline for employees, visitors, and guests, you’ll ensure our office environments are welcoming, well-organised, and run smoothly day-to-day.

This is a hands-on role suited to someone who enjoys variety, supporting office operations, coordinating events, and building strong relationships with stakeholders across the business.

Key Responsibilities

• Provide a high level of front-of-house and concierge-style service
• Welcome and assist employees, guests, and visitors at reception
• Coordinate daily office operations, including meeting room setup, AV support, and catering
• Support and facilitate onsite events and activities
• Manage office presentation to ensure a professional and welcoming environment
• Sort and distribute mail and deliveries
• Log and coordinate facilities requests, including liaising with contractors
• Provide support across other Ventia corporate sites as required

About You

You’re someone who thrives in a people-focused environment and takes pride in delivering exceptional service. You’re organised, adaptable, and confident building relationships across all levels.

You’ll Bring

• A strong customer service mindset with excellent communication skills
• Experience in hospitality, events, or office coordination (preferred)
• The ability to manage multiple tasks and stay organised in a fast-paced environment
• A collaborative, team-oriented approach
• Confidence working with a diverse range of stakeholders
• Good IT skills and attention to detail
• Full Class 1 driver’s licence

Why Join Ventia?

• Modern office located on Karangahape Road with lots of cafes and shops in the area
• Access to free parking as well as various options for public transport.
• Supportive team environment with great people
• All the tools and training you need to succeed
• Opportunity to build experience in a dynamic corporate environment

Applications close on 30th June at 5 pm

About Ventia

Ventia is a leading infrastructure services company operating across Australia and New Zealand. We’re committed to delivering essential services while creating a workplace where our people feel supported, valued, and empowered.

If you enjoy creating great workplace experiences and delivering outstanding service, we’d love to hear from you.

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.

Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Māori and Pasifika peoples and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How To Apply

Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 167613