Site Administration Lead

Position Description

Imagine Tomorrow with Us | Ata whakaarohia tō āpōpō

At Fonterra Te Mātāpuna, we want everyone to feel they can be themselves.

Whether you're early in your career or ready for your next step, Fonterra offers a unique opportunity to grow with a global dairy co-operative that values care, collaboration, and contribution.

Owned by New Zealand dairy farmers and supported by a dedicated team, we are all working together to create a better future. Imagine tomorrow with us, where your career can grow, and you can create positive change.

About us | He kupu mō mātou

Whareroa is one of our largest sites. Along with a 7-hectare distribution centre and over 1000 employees, our site boasts a total of 11 plants which includes four milk powder plants, two cheese plants, a cream plant, a anhydrous milk fat plant plus a whey protein and casein plant. We have the capability to process an impressive 12 million litres of milk per day in peak season.

About the Opportunity | Mō tēnei tūranga

We have an exciting opportunity for a Site Administration Lead to join our Whareroa site. Reporting to the Site Operations Manager, you’ll take the lead in coordinating site administration and supporting the smooth, efficient running of day-to-day operations.

You’ll be the key point of contact for administration across the site—supporting the leadership team and wider business with diary and meeting coordination, site communications, reporting, site visits, and event support. You’ll also play an important role in keeping key activities on track through strong systems, follow-up, and continuous improvement.

Key Responsibilities Include

• Coordinating site administration workflows and improving processes and systems
• Preparing documentation and producing accurate minutes, actions, and reports
• Supporting data collection and reporting, and tracking key dates and requirements
• Coordinating meetings and events (logistics, catering, visitors and enquiries)
• Supporting site requirements including BCP activities, procurement support, and compliance tracking
• Practical coordination such as vehicle fleet administration and site security access/support

This role is full-time on site, Monday to Friday.

About You | Mōu

You’re a capable, proactive administrator who enjoys supporting others and building positive working relationships. You’re organised, calm under pressure, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service.

You’ll Bring

• Solid administration experience, ideally in a busy site or operational environment
• Strong planning, prioritisation, and follow-through, with great attention to detail
• Confident communication skills and the ability to work with a wide range of stakeholders
• Strong MS Office skills and the ability to learn new systems (SAP ideal, not essential)
• Discretion when handling sensitive information and a practical approach to compliance, safety and quality
• A continuous improvement mindset and willingness to take ownership of getting things done

Our Values | Ngā Aura

At Fonterra, our values of Good Together, Better Every Day, and Every Drop Counts, are for everyone – no matter your background, identify or experience. These values guide us in delivering exceptional outcomes for our farmers, customers, communities, and each other. Discover how your values align with ours by taking our Values Quiz

Our Commitment to You | Tā mātou oati

We care for our people globally. Our comprehensive benefits support your well-being, development, and work-life balance:

• Fair and equitable pay
• Health and well-being programs (medical, mental health support)
• Professional development opportunities
• Career growth support
• Work-life balance options (flexible/hybrid working where possible)
• Employee recognition
• Support for community involvement and cultural connection

To learn more, visit Fonterra Careers

A Career of Opportunities | Ngā Mahi

At Fonterra, we are inspired by purpose and guided by our principles and values. Together, we create goodness for generations and make a global impact at a local level. As part of our Co-operative, you are an everyday creator, imagining what Fonterra, dairy, and you can be here.

Join Us | Tātou Tātou

Does this sound good to you? Come join our whānau - bring your whole self, and let's solve for better together.

You, me, us together, Tātou, tātou.

Together, we're shaping a future of inclusion | He Wāhi mō te Katoa

Inclusion is key to our Co-operative. We're building a team that reflects the diverse world we live in, believing it drives better decisions and innovation.

We welcome applications from all backgrounds (ethnicities, genders, identities, orientations, ages, abilities, neurotypes, cultures, religions).

Even if you don't meet every requirement listed, we encourage you to apply; we value your potential and growth.

If you face accessibility issues or need accommodations during the process, please contact your recruiter. We ensure fair participation, allowing you to be at your best. Tātou, tātou.

Applications close at midnight on Wednesday 24th June 2026

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