Executive Assistant

We're looking for an Executive Assistant to the Regional Manager of the Wellington Region Emergency Management Office (WREMO) to join our dedicated and friendly team. This a 12-month fixed term role, based in our Thorndon office.

About the role

WREMO leads and coordinates Civil Defence Emergency Management across the Wellington region's nine councils. As Executive Assistant to the Regional Manager, you'll provide high-level confidential support to the Regional Manager and WREMO leadership team. You will also develop and maintain the administrative systems and services that help the office run smoothly.

This is a high-trust role where integrity, discretion and sound judgement are essential. You'll actively manage calendars and inboxes, coordinate meetings and events, support travel and appointments, prepare and circulate actions and minutes, and help maintain effective systems and processes across WREMO.

In an emergency event, you'll support the Group Controller and/or Regional Manager in the regional Emergency Coordination Centre, performing the Controller's Assistant role and supporting the transition into recovery when required. The work can be fast moving and dynamic, but you'll be part of a hardworking, collegial team where relationships, professionalism and a sense of fun are valued.

Skills and experience required

• Proven track record in an executive assistant role, ideally at a senior level, or equivalent experience;
• A high degree of integrity and discretion, with the ability to manage confidential information and build trust at executive level;
• Excellent interpersonal skills, with the ability to communicate clearly and professionally with a wide range of people at all levels;
• Strong relationship-management skills and the ability to work collaboratively across teams and with internal and external stakeholders;
• Superb time-management and organisational skills, including the ability to manage competing demands, prioritise effectively and anticipate needs;
• Technologically savvy, with confidence using and supporting systems such as SharePoint, Ngātahi (TechOne), Microsoft Teams, PowerPoint and the Microsoft Office suite;
• Experience coordinating meetings, events, logistics, action items and minutes, including supporting senior leaders and governance-related activity where required;
• Financial administration experience, such as purchase orders, purchasing card receipts, expenses, accruals and reconciliations; and,
• Capability in te ao Māori in line with Greater Wellington's Māori Capability Framework, or a commitment to developing this capability.

What we offer

• Work to suit your life and whānau with our flexible working policy.
• We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression.
• Your wellbeing is our priority - we'll provide medical and trauma insurance support through our employee assistance programme, including Rongoā Māori partner providers, generous annual and sick leave, along with Tangihanga leave and support.
• We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work.
• Social clubs, staff networks and a friendly and inclusive culture.
• Great working environments across our beautiful region.

Come help treasure and grow our rohe together

Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured.

To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts and helping this rohe and its people prosper.

We are part of a collective movement alongside mana whenua and community members whose hopes for the future of this region are just as high as your own.

Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future.

How to apply

Greater Wellington is proud to be a member of Te Uru Tāngata Centre for Workplace Inclusion. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team.

We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you.

Click on the Apply link to view the position description and to apply for the role with a cover letter and CV. All applicants will be required to provide proof of their eligibility to work in New Zealand as we are unable to provide sponsorship for this position.

For further information, please contact Dan Neely, 021 420 338.

Applications close: 5.00pm, Sunday, 14 June 2026 . However, we will be shortlisting applications as they come in and will interview as soon as possible to secure the right person.

Greater Wellington is an accredited Living Wage Employer. We're committed to making sure our people, including people in our supply chain, earn enough to meet life's basic needs, support their whānau, and participate fully in their communities.

The remuneration for this position, inclusive of all benefits, is $85,678 to $128,517, with a midpoint of $107,098. Starting remuneration will depend on the skills and experience of the successful applicant.

Agency applications won't be considered at this time.