Administrator - Faculty of Medicine

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA

FACULTY OF MEDICINE | TE KAUPEKA WHAIORA

The roles | Te mahi

We are seeking two highly organised and proactive Administrators to join the Faculty of Medicine.

The Department of Pathology and Molecular Medicine is seeking a part-time team member for a key role supporting our academic staff and postgraduate students through efficient, responsive postgraduate administration.

By helping to ensure the smooth delivery of teaching and departmental processes, you will be contributing to the broader work of the Department, which is dedicated to understanding the causes of human disease and applying this knowledge to improve patient care. This is a valuable opportunity to support colleagues and be part of a department making a meaningful difference in health and medical outcomes.

The Department of Surgery and Critical Care is seeking a part-time team member to work closely with the Head of Department, academic staff, and administrative colleagues in a varied and engaging support role. This position involves triaging email correspondence, providing general secretarial support, arranging travel and accommodation, processing transactional finance tasks, and assisting with Human Resources processes—offering a great opportunity to contribute to a collaborative and fast-paced environment.

Your skills and experience | Kā pūkeka me kā wheako

In addition to strong administrative skills, we’re seeking someone who thrives in a fast-paced, ever-changing environment and approaches challenges with calmness and adaptability. You’ll be energised by managing multiple priorities, enjoy finding practical solutions, and be ready to lend a hand wherever it’s needed. Above all, you’ll take pride in delivering excellent service to everyone you interact with, while bringing curiosity, enthusiasm, and a genuine desire to learn and grow each day. We are seeking candidates who:

• Strong proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
• A sharp eye for detail and the ability to maintain consistently high levels of accuracy.
• Excellent interpersonal skills and the confidence to work effectively with a wide range of people.
• Committed to culturally safe and respectful practice, with an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi and Pasifika values.

About our team | Mō te tīma

Divisional Services and Administration (DSA) is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukataka (community). We take pride in providing confidential, high-quality secretarial and administrative services that empower our university to excel.

Further details | Pūroko

These are both permanent part-time positions (Department of Pathology and Molecular Medicine 18.75 hrs and Surgery and Critical Care 26.25 hrs) both based in Ōtepoti, Dunedin.

The appointment range for these roles are from $63,508 to $68,185. Top of range $73,640 pro rata.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for these roles are from $69,931 to $74,609. Top of range $80,285 pro rata.

You must have the right to live and work in New Zealand to apply.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the roles in confidence - please contact Jillian Tourelle (Department of Pathology and Molecular Medicine) or Ellie Brown (Department of Surgery and Critical Care) via the contact details below.

Application | Tono

Applications quoting reference number 2600718 will close Wednesday, 17 June 2026.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.

Additional Information

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact: Jillian Tourelle & Ellie Brown

Position details: Administrator & Kaiwhakahaere Tari

Further Information: Pathology & Surgery and Critical Care

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Location: About Dunedin

Primary Location

NZL-SI-Dunedin

Employment Status

Permanent

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Divisional Services and Administration (DSMOMS)

Job Function

Administrative