Executive Assistant & Country Coordinator

About DHL Express

DHL Express is part of the DHL Group, the world’s leading logistics company. With a presence in over 220 countries and territories, we connect people and businesses globally through our international express network.

At DHL, our people are at the heart of everything we do. We are committed to creating a workplace where employees feel valued, supported, and empowered to deliver excellence.

About The Role

We have an exciting opportunity for a highly organised and proactive Executive Assistant to support the Managing Director for New Zealand & Pacific Islands, along with the Senior Management Team (SMT).

This is a critical role within the business, where you will act as a trusted partner to senior leadership. You will play a key part in ensuring the smooth running of daily operations, supporting key business initiatives, and helping to drive engagement across the organisation.

Key Responsibilities

• Provide high-level executive support to the Managing Director, including proactive management of diary, inbox, travel, and daily priorities
• Prepare high-quality reports, presentations, and communications to support senior leadership and business activities
• Coordinate and support the Senior Management Team (SMT), ensuring alignment to deadlines, actions, and corporate deliverables
• Act as a trusted point of contact, managing confidential and sensitive matters with professionalism and discretion
• Ensure seamless operations in the Managing Director’s absence by prioritising and redirecting matters appropriately
• Lead the planning, coordination, and delivery of internal events, leadership forums, and employee engagement initiatives
• Manage the Events Committee and oversee the annual events calendar, ensuring events are delivered on time, within budget, and to a high standard
• Coordinate travel approvals and arrangements in line with DHL policies, including international travel requirements
• Build strong relationships across all levels of the business to support collaboration and effective delivery of priorities
• Support operational processes including procurement, invoicing, vendor coordination, and maintenance of organisational charts
• Contribute to internal communications and initiatives that enhance employee engagement and culture
• Take a proactive, solutions-focused approach in a dynamic, fast-paced environment

What You’ll Bring

• 3–5 years’ experience in an Executive Assistant or similar role supporting senior leaders
• Exceptional organisational and time management skills, with the ability to manage competing priorities
• Strong communication skills, both written and verbal, with high attention to detail
• Proven ability to handle confidential information with integrity and discretion
• Experience coordinating events and managing travel
• Strong stakeholder management skills and the confidence to work across all levels of the organisation
• Proficiency in Microsoft Office applications

Why Join DHL?

• Be part of a globally recognised brand and market leader in logistics
• Work closely with senior leaders and gain exposure across the business
• Play a key role in delivering high-impact initiatives and events
• Join a certified Great Place to Work with a strong people-first culture
• Opportunity to grow and develop within a global organisation

Our Commitment to Diversity & Inclusion

At DHL Express, we believe our strength comes from our people. We are committed to fostering a diverse and inclusive environment where everyone feels they belong. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

If you are a proactive, highly organised professional who thrives in a fast-paced environment and wants to make an impact at DHL Express, we would love to hear from you.