Contract Coordinator

This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working with data and systems, and wants to contribute to a high-performing team.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

We are looking for a highly organised and detail-driven Contract Coordinator to support the delivery of a key maintenance contract. In this role, you'll play a vital part in ensuring the smooth coordination, administration, and financial performance of the contract while working closely with operational teams and clients.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:

• Rewarding salary
• Z Energy fuel discount and monthly freebies
• Free Marram health care benefits and discounted holiday homes
• An inclusive and respectable place to work
• $500 bonus for current employees who refer a friend to Downer
• Progression and development programmes to support personal and professional growth

Have a look at our other great benefits here!

Te kōwhiringa | The Opportunity

As a Contract Coordinator, you will provide comprehensive business support across the contract, including contract claims, financial administration, reporting, and data management. You'll ensure that contract documentation, claims, and financial processes are accurate, compliant, and delivered on time.

Contract Coordination & Administration

• Manage and maintain contract documentation and ensure compliance with governance requirements
• Provide day-to-day coordination support to the contract team
• Support onboarding, training, and general team administration
• Coordinate meetings, training sessions, and resources

Contract Claims & Commercial Support

• Administer contract claims, ensuring accuracy and timeliness
• Maintain job and project management systems
• Support cost/value reconciliation and financial reviews
• Ensure claims are optimised to maximise commercial outcomes

Financial Administration

• Manage purchasing, goods receipting, and cost verification
• Support month-end processes including accruals and allocations
• Assist with financial reporting and analysis to identify opportunities to improve margins
• Monitor purchase orders and ensure accuracy across the contract

Data Management & Reporting

• Manage data flow and ensure accurate, timely reporting
• Maintain project systems, databases, and performance tracking
• Support responses to client requests and ensure contract compliance

Subcontractor & Supplier Support

• Assist with subcontractor onboarding, approvals, and compliance
• Monitor subcontractor claims and ensure adherence to contract requirements
• Support health & safety compliance across suppliers

Nga pūkenga matua | Important Skills

We're looking for someone who is proactive, detail-oriented, and confident working across multiple systems and stakeholders.

You will bring:

• Experience in contract administration, finance, or project coordination
• Strong computer skills (Microsoft Office, reporting tools, data systems)
• Commercial awareness and attention to detail
• Excellent communication and stakeholder management skills
• Ability to manage competing priorities and meet deadlines
• A high level of initiative with the ability to work independently

Bonus if you have

• Experience working with contract claims or infrastructure/maintenance environments
• Familiarity with asset or contract management systems

Ko wai mātou | Our Organisation

Want to know more about what it is like to work at Downer? Then head to our People Site here!

Me pēhea ki te tono | How to apply

If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 733005.

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.