Document Controller

Transpower's purpose is to empower the energy future for New Zealand - a future that delivers a net-zero carbon economy and a reliable, secure electricity system.

Our context

Much of New Zealand's electricity is generated from renewable energy sources (primarily hydro, and increasingly, wind and solar) located in remote areas. Essential to powering our country, the HVDC link connects the transmission grid between the North and South Islands and plays an increasingly important role in balancing intermittent renewable generation across both islands.

The HVDC Upgrade Programme (HVDC Project) aims to replace the three existing high-voltage direct current cables that connect the North Island and South Island power transmission systems with like-for-like cables by 2032, while also installing a fourth cable of the same type. In addition to replacing the cables, a further six projects make up the overall programme of works. The key objectives are to provide value to electricity users and ensure the works are:

• Fit-for-purpose, particularly with respect to coordinating with technology to provide 40 years of reliable service
• Commissioned with minimal impact on the electricity market

The opportunity

In this role, you’ll be responsible for the end-to-end management of technical and commercial project information, both internally within the project team and externally with suppliers and vendors. You’ll ensure documentation is received, reviewed, issued, stored and traced in a controlled and auditable manner, supporting effective decision-making, quality outcomes and on-time delivery.

We’ll encourage you to design, implement and continuously improve internal document storage, numbering and traceability systems, ensuring the project maintains a single source of truth throughout the project lifecycle.

This is a once-in-a-lifetime opportunity to contribute to a nationally significant multi-year programme (read more about this here: https://www.transpower.co.nz/hvdc-upgrade). You’ll reduce delivery risk associated with information control by enabling effective assurance, audit readiness and contractual compliance through reliable document traceability.

What will you bring?

Curiosity about the HVDC Upgrade Programme! You’ll demonstrate sound judgement and professional integrity, including maintaining confidentiality, applying access controls appropriately, and handling sensitive commercial information with care.

You’ll be known for your relationship management ability, organisational skills, and astute ability to apply structured processes consistently. A whizz at prioritisation, you’ll be diligent in following up reviewers and suppliers to meet turnaround times

To be considered, your CV and cover letter will demonstrate:

• Confidence using document management systems or structured repositories (e.g. EDMS/SharePoint) and Microsoft Office, especially Excel for registers, reporting and status tracking
• Document control or records management experience in a project or delivery environment (including correspondence, transmittals, registers, archiving/retention and handover records)
• Strong attention to detail managing technical and commercial documents, including version control, naming conventions, status (draft/approved/superseded), approvals and auditable traceability
• Clear written communication to coordinate document exchange and manage risks and issues (including missing deliverables, overdue reviews and non-compliant submissions)
• Demonstrated ability to produce accurate register reporting (overdues, status by package/supplier, turnaround times) and improve document control processes
• A relevant tertiary qualification e.g. document management, information management, business administration or project support

While not essential, the following is advantageous:

• Experience using an engineering or construction EDMS (e.g. Aconex, TeamBinder, Documentum), including distribution matrices and workflow configuration
• Familiarity with documentation requirements across project lifecycle phases (FEED, detailed design, procurement, construction, commissioning and handover), and experience managing supplier document interfaces e.g. MDRs, transmittals, correspondence
• Experience compiling close-out documentation (as-builts, commissioning/test records, handover packs) and contributing to continuous improvement of document control practices including templates, workflows and guidance

Join us at Transpower

With over 28 nationalities, our people provide diverse perspectives, knowledge, and deep and varied experience which they love to share and which we celebrate. We work in the office or on-site for a minimum of three days each week, which helps us build and maintain relationships, support learning, deliver outcomes, and sustain our culture.

This approach also offers staff the flexibility they need for both work and personal commitments, with adaptable daily start and finish times. We prioritise wellbeing with a range of employee health and wellness benefits - check them out here.

Next steps

To apply for this unique opportunity to help upgrade New Zealand's vital electricity connection, please review the position description above and submit your application along with a cover letter outlining your interest without delay.

Role closes Monday 22

June.

Existing eligibility to work in New Zealand is required.