Executive Assistant

About the Company

We're a New Zealand owned insurance and investment company with a difference. As a mutual, we're owned by our Members and make meaningful contributions to our community through our charitable foundation. At MAS, you'll join a team that's:

• Motivated to make a difference
• Focused on delivering high quality outcomes for our Members
• Guided by our values: Make a difference, In it together and Own it, do it
• Supportive, inclusive and committed to helping each other succeed
• Looked after with a range of benefits including Health and Life insurance, Income Protection Insurance and 6% KiwiSaver

About the Role

Support our leaders. Shape the experience. Make a real impact. We're looking for an experienced Executive Assistant to join our team in Auckland. This is more than a traditional EA role - you'll be a trusted partner to our leaders while also playing a key part in creating a seamless, welcoming and well-run office experience. If you enjoy variety, thrive on being proactive, and take pride in making things run smoothly behind the scenes, this could be the role for you.

Responsibilities

• Providing proactive, high-quality executive support including complex diary and inbox management
• Coordinating meetings end-to-end - agendas, papers, minutes and follow-ups
• Acting as a key point of contact for internal and external stakeholders
• Supporting leadership visits and ensuring everything runs seamlessly
• Coordinating travel and managing logistics for executives and visiting staff
• Helping ensure the office is professional, welcoming and running smoothly
• Supporting workplace experience, supplies and day-to-day coordination
• Organising events - from team sessions to member and leadership activities
• Supporting onboarding and general admin across Auckland-based teams
• Championing a positive, connected culture across locations

Qualifications

You'll bring a strong EA background and be confident working in a fast-paced, dynamic environment.

Required Skills

• 5+ years' experience in an Executive Assistant or similar role
• Experience supporting senior leaders, with strong judgement and discretion
• Exceptional organisation and time management skills
• Advanced diary and priority management experience (Outlook)
• Confidence coordinating events, travel and logistics
• Strong written and verbal communication skills

Preferred Skills

And importantly, you'll be someone who:

• Takes ownership and gets things done
• Builds trusted, professional relationships
• Is adaptable and comfortable working with ambiguity
• Has a strong service mindset and attention to detail
• Enjoys working collaboratively and supporting others