Executive Assistant

Support our leaders. Shape the experience. Make a real impact.

We're looking for an experienced Executive Assistant to join our team in Auckland. This is more than a traditional EA role - you'll be a trusted partner to our leaders while also playing a key part in creating a seamless, welcoming and well-run office experience.

If you enjoy variety, thrive on being proactive, and take pride in making things run smoothly behind the scenes, this could be the role for you.

What You'll Be Doing

This is a broad, high-trust role where no two days are the same. Partnering closely with senior leaders, you'll help keep things running efficiently while also contributing to the wider Auckland office experience.

A Typical Day Might Include

• Providing proactive, high-quality executive support including complex diary and inbox management
• Coordinating meetings end-to-end - agendas, papers, minutes and follow-ups
• Acting as a key point of contact for internal and external stakeholders
• Supporting leadership visits and ensuring everything runs seamlessly
• Coordinating travel and managing logistics for executives and visiting staff

You'll also play an important role in our Auckland office, including:

• Helping ensure the office is professional, welcoming and running smoothly
• Supporting workplace experience, supplies and day-to-day coordination
• Organising events - from team sessions to member and leadership activities
• Supporting onboarding and general admin across Auckland-based teams
• Championing a positive, connected culture across locations

What We're Looking For

You'll bring a strong EA background and be confident working in a fast-paced, dynamic environment.

You'll Likely Have

• 5+ years' experience in an Executive Assistant or similar role
• Experience supporting senior leaders, with strong judgement and discretion
• Exceptional organisation and time management skills
• Advanced diary and priority management experience (Outlook)
• Confidence coordinating events, travel and logistics
• Strong written and verbal communication skills

And Importantly, You'll Be Someone Who

• Takes ownership and gets things done
• Builds trusted, professional relationships
• Is adaptable and comfortable working with ambiguity
• Has a strong service mindset and attention to detail
• Enjoys working collaboratively and supporting others

We're a New Zealand owned insurance and investment company with a difference. As a mutual, we're owned by our Members and make meaningful contributions to our community through our charitable foundation.

At MAS, you'll join a Team That's

• Motivated to make a difference
• Focused on delivering high quality outcomes for our Members
• Guided by our values: Make a difference, In it together and Own it, do it
• Supportive, inclusive and committed to helping each other succeed
• Looked after with a range of benefits including Health and Life insurance, Income Protection Insurance and 6% KiwiSaver