Office Administrator

Te Tūranga / About the Role

We are seeking a motivated and professional Office Administrator to support our Waitane site team in a part-time capacity. This is a varied, fast-paced role where you will be the first point of contact for visitors while providing essential administrative, payroll, and recruitment support to site leadership and operational teams.

You will play a key role in ensuring the smooth day-to-day running of the site through front desk coordination, data entry, and administrative support across multiple departments. This position offers an excellent opportunity for someone who enjoys variety, takes pride in delivering exceptional customer service, and thrives in a team-focused environment.

Shift Pattern

This is a part-time position, 30 hours per week, 6 hours per day, Mon-Fri. Currently 8.30am - 3pm. Please note there is some flexibility.

Te Mahi / Key Responsibilities

You will be highly organised, detail-oriented, and confident managing multiple priorities. With strong communication and interpersonal skills, you’ll build positive relationships across all levels of the business and provide a welcoming, professional experience for all visitors and staff.

You’ll bring a proactive attitude, strong administrative capability, and the ability to work both independently and collaboratively in a dynamic environment.

Ōu Pūkenga / About You

• Providing professional front desk reception services, including greeting visitors and managing enquiries
• Coordinating site access and ensuring health & safety protocols are followed
• Providing administrative and clerical support to managers and operational teams
• Supporting payroll processes, including timesheet entry and employee data maintenance
• Assisting with recruitment processes, onboarding, and employment documentation
• Maintaining records, databases, and internal systems
• Supporting communication across the site, including daily brief coordination
• Ensuring accurate record keeping, filing, and document management

Tono Mai / To Apply

Applications are open now and will be reviewed as they’re received. Click “Apply” to submit your application via our Careers Website.

Silver Fern Farms welcomes people from all backgrounds and walks of life. We are proud to have a diverse and inclusive environment and are committed to providing equal opportunities for all team members and applicants. Come and create goodness together with us.

You can learn more about what it’s like to work with us on our Belong Here page.

Responsibilities

• Manage and maintain accurate records and databases for the Administration department.
• Handle incoming calls, emails, and inquiries, providing excellent customer service.
• Assist with office management tasks, including supply ordering and inventory management.
• Provide administrative support to the Payroll team during peak periods.
• Prepare and process various reports and documents as required.
• Coordinate and organize meetings, events, and travel arrangements for the team.
• Maintain a professional and organized office environment.
• Liaise with other departments and external stakeholders as needed.
• Ensure compliance with company policies and procedures.
• Perform other ad-hoc administrative tasks as assigned by the management.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and other relevant software.
• Attention to detail and ability to work accurately.
• Ability to prioritize tasks and manage multiple projects.
• Knowledge of basic accounting principles is an advantage.
• Familiarity with payroll processes and systems is preferred.
• A positive and proactive attitude, with a willingness to learn.
• High school diploma or equivalent qualification.