Bid Coordinator

About the Company

Our client is a well-known New Zealand transport operator. They work alongside major public sector clients including Auckland Transport, Waka Kotahi and regional councils across New Zealand, delivering essential services every day.

About The Opportunity

We are looking for a Bid Coordinator to join the commercial function on a fixed-term basis through to 31st August 2026. This role is part of the engine room for tender process, supporting the Bid Writer and pulling together the moving parts that turn a complex tender opportunity into a winning submission.

You’ll work directly with the Director of Commercial and partner with operations, finance, safety, HR and external consultants to coordinate submissions across multiple live bids, including a major tender that is the centrepiece of the pipeline this year.

What You’ll Be Doing

• Coordinating the end-to-end tender process, from initial review through to final submission
• Owning the bid schedule, action register and weekly governance reporting
• Reviewing tender documents to identify key requirements, risks and deliverables
• Wrangling internal contributors across the business to deliver content on time
• Managing online procurement portals, submission platforms and Q&A
• Maintaining the tender library, templates, case studies and supporting collateral
• Supporting non-price response preparation, compliance and post-tender clarifications
• Helping the team continuously improve how they win work

What You’ll Bring

• Strong project management experience, ideally where you’ve pulled together inputs from multiple parts of a business to deliver something to a deadline
• Experience with government procurement of services, a procurement process, or managing a service-based contract
• Excellent interpersonal skills with the ability to chase, cajole and coordinate stakeholders at all levels
• Methodical, organised and calm under genuine deadline pressure
• Strong writing skills and a sharp eye for detail
• Solid Microsoft Office capability (Word, Excel, PowerPoint, Project) and comfortable picking up project management tools

Industry experience is a nice-to-have, not a must-have. We’re far more interested in the right mindset and capability.

What’s On Offer

• A meaningful role at the centre of a high-performing commercial team
• Flexibility, WFH offered, and open to candidates based in Auckland or Lower Hutt
• The chance to contribute to bids that shape the future of essential services in New Zealand
• A clear, single-stage interview process so we can move quickly for the right person

To Apply

For a confidential conversation, contact Jessica Walker on 021 244 6405 | ***email_hidden*** or apply now.

Applications close once a suitable shortlist is identified, so we encourage early application.