Administrator

UNIVERSITY OF OTAGO, CHRISTCHURCH

ŌTAKOU WHAKAIHU WAKA, ŌTAUTAHI

The role/Te mahi

In these roles, supporting students and staff in the Department of Surgery and Critical Care or the Department of Nursing, you are the go-to person for a wide range of administration tasks.

You will coordinate student timetables, exams, and results, and work closely with internal and external partners to arrange clinical placements, handling correspondence, and managing confidential records with care. You are also a supportive presence for students, offering pastoral care when needed. Using University systems, you keep databases up to date, pull useful reports, and undertake a range of transactional finance tasks.

Your skills and experience/Kā pūkeka me kā wheako

We are looking for people who thrive in a dynamic environment and enjoy playing a key role in keeping operations running smoothly. You will bring proven experience from a fast-paced, complex administrative setting, along with top-tier proficiency in Microsoft Office tools.

You are a great listener with a genuine commitment to outstanding customer service, and you are known for being adaptable and flexible when things change. A critical thinker with a passion for continuous improvement, you’re always looking for smarter ways to work and better outcomes for everyone involved.

Other key strengths include:

• An eager learner; able to navigate new systems and process with ease.
• Strong written and verbal communication skills, with an eye for detail.
• An ongoing commitment to positive outcomes for our students and staff.
• Independence and initiative.
• Work proactively and supportively within a team to create a positive culture.
• Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About our team/Mō te tīma

The Divisional Services and Administration Team on the Ōtautahi campus is made up of over 40 highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, effective operational service delivery and administrative support.

We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details/Pūroko

We have two fixed term positions until 28 May 2027 available on our Christchurch campus within the Christchurch Hospital precinct.

The first position is part time (30 Hours per week (0.8FTE), embedded in the Department of Surgery and Critical Care, Faculty of Medicine - Christchurch.

The second position will be either 33.75 per week (0.9FTE) or 37.5 hours per week (1.0FTE) embedded in the Department of Nursing, Faculty of Health Professional Programmes.

The appointment range for this role is Level 4 $63,508 to $68,185. Top of Range $73,640.

You must have the right to live and work in New Zealand to apply for this position.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the roles in confidence - please contact Alice Le Petit via the contact details below.

Application/Tono

Applications quoting reference number 2600771 will close Thursday, 21 May 2026.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Alice Le Petit

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Christchurch

Primary Location

NZL-SI-Christchurch

Employment Status

Fixed Term

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Divisional Services and Administration (UOC)

Job Function

Administrative