Executive Assistant

Are you an exceptional EA or Business Support professional who thrives in a fast-paced environment, loves variety, and brings calm, confidence and great judgement to a busy leadership office? Were looking for a talented Senior EA/Business Support specialist to join our People, Culture and Enabling Services team, providing highlevel support to the GM People and High-Performance.

At Oranga Tamariki, our vision is that all tamariki are safe, loved and thrive. The People team play a pivotal role in enabling our workforce and supporting safe, effective service delivery across the organisation. This role places you at the centre of work that matters. Wellington based permanent role.

About the role

This EA/Business Support position is integral to the smooth and efficient operation of a busy leaders office. You will provide highquality executive support to the GM People and High Performance -coordinating priorities, managing complex schedules, supporting governance and reporting routines, and ensuring seamless communication across the people portfolios.

Youll work closely with the broader HR leadership team, People Culture and Enabling Services leaders, and internal and external stakeholders. No two days will be the same-youll be supporting people-related initiatives, helping progress workplace programmes, and ensuring the GM has what they need to focus on strategic priorities.

Key attributes were looking for

• Exceptional organisational capability able to manage multiple workflows with ease.
• Professionalism and sound judgement confident navigating sensitive people and operational matters.
• Strong communication skills clear, warm and effective in written and verbal communication.
• Relationship builder able to work with leaders, frontline teams, and external partners with mana and credibility.
• Proactive and anticipatory thinks ahead, identifies risks and issues early, and ensures nothing falls through the gaps.
• Calm, adaptable and solutionfocused thrives in a dynamic environment with changing priorities.
• Values-driven committed to our purpose and comfortable working with te ao M ori values, tikanga and Te Tiriti principles.

Key responsibilities

Executive & Business Support

• Provide highlevel executive support to the GM People and High Performance, including diary management, email triage, travel arrangements, and scheduling of key meetings.
• Prepare agendas, meeting packs, presentations, and briefing materials.
• Management of OIAs, WPQs, Select Committee and Annual Review Questions.
• Coordinate leadership routines and key deliverables for the People group.

People & HR Support

• Provide business support to HR initiatives, projects, workshops and hui.
• Assist with coordination of People leadership team meetings, planning cycles and reporting.

Communication & Stakeholder Engagement

• Act as a central liaison point for internal and external stakeholders, ensuring timely and accurate information flow.
• Draft, proof and format correspondence and communications to a high standard.

Operational Excellence

• Manage confidential information with absolute discretion and integrity.
• Ensure the office runs efficiently anticipating needs, solving problems early, and enabling progress on key priorities.

Why join us?

Youll be part of a collaborative and purpose-driven environment, working with leaders who value professionalism, kindness and high performance. This role offers visibility across the organisation and the opportunity to grow your skills in People and High Performance which is critical to the success of Oranga Tamariki. To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/

Me pehea te tuku tono | How to Apply

Apply online with your CV and Covering Letter. If you are an Oranga Tamariki employee already, please ensure you apply with a log in using your Oranga Tamariki email address.

If you have any questions about role, please contact ***email_hidden***

Applications for this role close at midnight on Monday 25th May 2026

However, we will be reviewing applications and inviting candidates to interview prior to this date, so apply now!

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.