Personal Assistant

Spicy Maggie Ltd specialises in short-term property management and education consulting services, delivering high-quality solutions to property owners, tenants, students, and educational partners. We pride ourselves on professionalism, efficiency, and client-focused service. We are seeking a highly organised and adaptable Personal Assistant to provide administrative and operational support to senior management.

Key Responsibilities

• Liaise with internal staff, property managers, consultants, landlords, tenants, and education partners to support business operations.
• Research and prepare reports, briefing notes, memoranda, and correspondence related to property performance, client engagements, and consulting projects.
• Draft professional communications for clients, stakeholders, and service providers.
• Maintain and securely manage confidential files, property records, client data, and consulting documentation.
• Organize and attend meetings, prepare agendas, take minutes, and track follow-up actions.
• Manage the director’s calendars, schedule appointments, and coordinate meetings across multiple time zones if required.
• Arrange travel, accommodation, and itineraries for business trips, site visits, or consulting engagements.
• Process incoming and outgoing mail, maintain filing systems, and manage correspondence.
• Take and transcribe dictation of letters, reports, and operational documents.

Key Skills & Qualifications

• A relevant diploma in business management or communication, or at least 3 years of relevant experience.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and scheduling tools.
• Strong attention to detail and ability to produce accurate documentation.
• Proficiency in Mandarin is an advantage.

The employee will work for a minimum of 30 hours per week and must be available to work on weekends (both Saturdays and Sundays). The hourly rate ranges from $30 to $35. Candidates must be New Zealand citizens or residents. Only successful candidates will be contacted.