Executive Assistant

Are you a highly organised and proactive professional with a passion for delivering exceptional executive support?

Te Tai Ōhanga - The Treasury is looking for an experienced and motivated Executive Assistant to join our Economic Policy group and provide critical support to two busy Assistant Secretaries (tier 3 leaders).

Kōrero mō te tūranga | About the Role

As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of your leaders' day-to-day activities. Your high-quality executive and administrative support will enable them to focus on their strategic priorities. This role requires professionalism, discretion, and the ability to be proactive and manage competing demands in a dynamic environment.

The ideal candidate will be someone with a positive and can do attitude, who is keen to learn, be part of a team, and contribute to an enjoyable and high performing work culture.

Key Responsibilities Will Include

• Manage and coordinate complex diaries, itineraries, and meeting schedules, resolving conflicts and ensuring priorities are met.
• Screen, assess, and manage requests for your leaders' time, ensuring they are well-prepared for all engagements.
• Oversee and manage email inboxes, flagging urgent matters and drafting correspondence as required.
• Coordinate meetings, including logistics, agendas, minutes, and follow-up actions.
• Process invoices, expense claims, and purchasing cards in line with Treasury's finance processes.
• Arrange domestic and international travel, including itineraries, accommodation, and expense reconciliation.
• Act as the first point of contact for internal and external stakeholders, building and maintaining strong relationships.
• Liaise with Ministers' offices, senior officials, and other key stakeholders.
• Provide mentoring and guidance to other administrative staff.
• Identify and recommend ideas for improving administrative processes and activities.
• Prepare and format reports, presentations, and other documents to a high standard.

Mō mātou | About Us

At the Treasury – Te Tai Ōhanga, we’re focused on securing a better future for Aotearoa New Zealand and the people who call it home. As the Government’s lead economic and financial advisor, we work to lift living standards now and for generations to come. We want Aotearoa to be prosperous, and for that prosperity to be sustainable and inclusive so all New Zealander’s can take part in a healthy and resilient economy and society.

Our talented people bring their diverse experience to some of the country’s most complex and inter-connected issues, including child wellbeing, climate change, health, housing and sustainable public financing. Every day, they influence, advise, and support Ministers, Crown Chief Executives and Government decision-makers to shape a thriving future for Aotearoa.

Ō pūmanawa | About You

To excel in this role, you will bring

• You will be a proven high performer with Executive Assistance experience supporting senior management at Tier 2 or Tier 3 level.
• Proven ability to work effectively in a complex and fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organisational and time management skills, with the ability to prioritise and manage competing demands.
• Excellent communication skills, with a professional and approachable demeanour.
• High levels of integrity, discretion, and sound judgement when handling sensitive information.
• Strong relationship-building skills, with the ability to work collaboratively across teams.
• A proactive and solutions-focused mindset, with the ability to anticipate needs and resolve issues independently.
• An understanding of, and commitment to, the principles of Te Tiriti o Waitangi.
• A willingness to promote biculturalism and responsiveness to Māori issues.
• Knowledge of the government environment and processes.
• The ability to meet the requirements to hold a New Zealand Government National Security Clearance

Ko ngā hua | What we Offer

This is an important job and that’s why we’ll do all we can to support your success. Flexible work arrangements and five weeks annual leave, along with a range of other health and wellbeing initiatives, will help you enjoy a positive work/life balance. Our numerous social events, sports teams and employee networks will enable you to connect and have fun.

The wharenui, at the heart of our workplace, embodies our commitment to diversity and making this an inclusive place that will welcome the unique experiences and perspectives you bring to our collaborative team culture.

We’ll prioritise your development, offering you opportunities to train and advance your chosen career.

This is a role that will challenge and stimulate you, helping you grow and build valuable skills and experience.

Tono mai ināianei | Apply Now online to shape your, and New Zealand’s, tomorrow.

Applications close at 11.55pm on Thursday, 21 May.

For more information and a kōrero please contact us at ***email_hidden***.

Kia Pono (Making a Difference) | Kia Whakamana (Enhancing Mana) | Kia Hono (Achieving Together)