Executive Assistant

Are you ready to make a significant impact in the vibrant insurance industry of New Zealand and the Pacific? As an Executive Assistant, you'll be at the heart of our operations, supporting members of our Executive Leadership Team. This role is all about making things run smoothly and efficiently while having fun along the way!

Imagine being the go-to person for our Executives, anticipating their needs, and ensuring their days are perfectly organized. You'll have the opportunity to manage dynamic schedules and set up meetings, all while fostering a positive and collaborative environment.

This position is all about trust and partnership with the Executives, understanding the business needs, and creating a positive impact in all areas of responsibility.

Please note, this is a full-time, permanent vacancy. Your hours of work will be Monday-Friday, 37.5 hours per week. This role is based at our beautiful 6 Green Star building at 136 Fanshawe, Auckland

Your exciting responsibilities include:

• Anticipating the needs of the Executives and the broader business unit, and proactively communicating and contributing.
• Managing calendars swiftly in a dynamic, fast-paced environment.
• Arranging travel and meetings, including setting up virtual meetings.
• Handling procurement, expense approvals, employee data, reporting, and onboarding/offboarding employees, partnering with stakeholders as needed.
• Providing systems support and training, promoting the use of Office 365 to drive efficiency and collaboration.
• Creating high-quality reports, templates, and presentations that are visually engaging and brand-compliant.
• Exercising judgment and maintaining professionalism when working with confidential and sensitive information.

What you'll need:

• Proven experience supporting high-level executives.
• A strategic mindset and exceptional organizational skills.
• A commitment to confidentiality.
• Ability to understand business priorities to support Executives and ensure time is spent efficiently.
• Strong skills in MS Office, Outlook, Word, Excel, PowerPoint, and Visio.
• Flawless execution and ownership.
• Excellent communication skills, with the ability to take initiative and build productive relationships.
• Proven ability to use initiative and implement workflow and system improvements.
• Ability to move quickly and make decisions without sacrificing attention to detail.

We pride ourselves on encouraging everyone to bring their whole selves to work, embracing diverse opinions, experiences, and backgrounds. We are committed to creating an inclusive workplace where our people come first, feel valued, safe, and respected.

Remuneration for this role is from $80,000.00 to $110,000.00. Application along this scale is based on relevant skills and experience.

What we'll bring to the table:

In addition to a competitive salary, we offer a range of perks and benefits to celebrate and support our Tower employees.

Highlights include:

• 16 weeks of paid leave for the primary carer and 4 weeks of paid partner's leave.
• A paid day off on your birthday, two extra annual leave days every year, and the option to buy an additional eight days of leave - up to six weeks off!
• Annual Performance Review to showcase your progression.
• Wellness leave instead of sick leave to proactively look after your health and wellbeing.
• Career growth opportunities - we promote internal capability and recognize star performers.
• Flexible workplace opportunities at our beautiful 6 Green Star Fanshawe St office, equipped with modern technologies, stand-up desks, open spaces, and coffee machines in two large modern kitchens with café-inspired dining areas.
• Discounts on Tower insurance products of up to 50%.
• Free Life Insurance of up to four times your annual base salary.
• Paid parental leave top-up for 16 weeks.
• Retail deals and discounts with Les Mills, JB Hi-Fi, PB Tech, The Coffee Club, Warehouse Stationery, and more.

Apply now: Ready to embark on a journey where your experience truly matters in the heart of New Zealand and the Pacific`s insurance industry? If you are excited about defining a new era of insurance, submit your resume and a detailed cover letter highlighting your impactful career.

Please note: We're eager to get the right person on board as soon as possible. We don't have set closing dates, so we'll start reviewing applications as they come in. Don't wait—apply now to make sure you're considered.