Project Administrator

Job Summary:

Job Location: Hamilton

Number of positions: 1

Type: Permanent, Full time

Days required: Rotating roster, including weekends

Hours per week: 35 to 40 hours per week

Hourly Pay: $30 to $35 per hour

Description:

Titanium Homes is a well-established and rapidly growing residential construction company delivering high quality construction.

Job Purpose:

To provide administrative and coordination support for construction projects, ensuring effective documentation, stakeholder communication, procurement tracking, and compliance support. The role plays a key part in supporting project delivery on time, within scope, and aligned with health and safety requirements.

Key Tasks and Responsibilities:

• Prepare, update and distribute project documentation including contracts, plans, and reports
• Coordinate project schedules, meetings, site visits, and inspections with internal and external parties
• Monitor timelines and milestones using project management tools (e.g. Gantt charts)
• Manage document control systems, both digital and physical
• Raise purchase orders and track supplier deliveries and subcontractor services
• Assist with budgeting tasks including invoice processing, claim preparation, and reconciliation
• Maintain accurate financial records related to project costs and wage tracking
• Support compliance with health and safety procedures by managing induction records, site audits, and incident reports
• Act as liaison between project teams, suppliers, and clients for communication and status updates
• Prepare minutes, formal letters, and internal communication updates as required
• Provide general administrative support including maintaining filing systems and onboarding packs for new staff
• Support HR administration related to project teams where required

Skills and Experience Required:

• Minimum 3 years of experience in a construction or project-based environment or relevant qualifications.
• Strong organisational and time management skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools
• Familiarity with construction terminology and processes preferred
• Excellent written and verbal communication skills
• Ability to work under pressure and prioritise multiple tasks
• Understanding of basic budgeting and procurement processes

Qualifications Preferred:

• Relevant qualification in Construction, Project Management, or a related field
• First Aid and Site Safe (or willingness to obtain)

If this sounds like you, click Apply Now!!!