Operations Support

KO WAI MĀTOU | Who are we?

SociaLink Tūhono Pāpori is a charitable trust dedicated to strengthening the social sector and community organisations in the Western Bay of Plenty.

Our vision is “a resourced, skilled, and cohesive for-purpose sector enabling communities to flourish.”

We provide a wide range of free or highly subsidised services to community organisations, social service providers, kaupapa Māori providers and local networks—supporting their journey and helping them achieve their goals to make a positive impact.

MŌ TE TŪRANGA | About the position

We’re looking for a friendly, organised administrator to join our team in a part-time Operations Support role.

This role supports the smooth day-to-day running of SociaLink’s operations and helps ensure our team and services are well supported. You’ll be based at The Kollective on 17th Ave, with the flexibility to work from home at times. It’s a great opportunity to be part of a values-driven, passionate team making a difference in our local community.

You’ll also support our Learning & Development team by helping with the setup, catering and pack-down of training workshops held at The Kollective and occasionally at other venues.

While we offer a flexible working environment, there are some fixed commitments. You’ll need to be available for Board meetings, the AGM, team meetings, and training workshops as needed. Board meetings are usually held on the second Tuesday of the month from 1.00 - 4.00pm, approximately seven times a year.

● Provide general administration and team support, including arranging meetings, interviews, booking venues or meeting rooms, and organising catering.

● Support the Board of Trustees, including preparing agendas and board packs, taking minutes, and distributing documentation to Board members.

● Assist with organising team and social functions or events, and participate as needed.

● Provide basic support with Infoodle (our CRM system).

● Assist with formatting and design of documents such as reports and PowerPoint presentations using Canva, PowerPoint, or similar tools.

● Be willing to pitch in with a wide range of tasks and apply practical problem-solving skills.

NGĀ PŪMANAWATANGA ŌU | About you

● Experience working in operations/administration/support positions. Agenda preparation and minute taking skills would be an advantage but not essential.

● System and process savvy and confident in learning and using a wide range of systems and software - ie, Board Pro, MS365 Microsoft Office suite, Google suite, Canva and Infoodle (CRM).

● Strong interpersonal skills with a demonstrated commitment to customer service and willingness to and capability for working with a range of people.

● You have an understanding of Te Ao Māori, te Tiriti o Waitangi and the needs of community based social services. An interest in and openness to learning about te reo Māori and tikanga is essential.

● The ability to plan, organise and prioritise and use your initiative to work autonomously and improve processes.

NGĀ ĀHUATANGA KEI A MĀTOU | What we offer

● The opportunity to develop the role and make it your own.

● A workplace where your skills, knowledge and expertise are valued.

● Flexibility in the hours you work.

● To work at and be a part of The Kollective, an innovative, co working space for not for profits.

● Eligible for an annual health and wellbeing payment.

Please include and up to date CV and cover letter to introduce yourself to us.

Be yourself and let us know why you're interested in this role. The more personal you can make it, the better.

Applications close on Wednesday 9th July with interviews taking place in the following week.

Only applicants with the legal right to work in New Zealand will be considered for this role.