Administration Manager

We have an exciting opportunity for an experienced Administration Manager to join our friendly and professional team in Auckland. If you are highly organised, love diving into spreadsheets, and are keen to harness automation and AI tools to help drive efficiency, and enjoy working in a fast-paced and innovative environment, we’d love to hear from you.

About The Role

As Administration Manager, you will be the cornerstone of our office’s smooth operation. You’ll support the Regional Manager and engineering teams by delivering a wide range of administrative functions that ensure efficiency and a positive working environment.

• Lead administration to provide effective and reliable support for project delivery
• Overseeing project administration tasks, including new project set-up, proofreading reports, and assisting with proposal preparation, formatting, and submission
• Confident managing front-of-house responsibilities and liaising with clients
• Chairing weekly office meetings, reviewing and approving minutes
• Assisting the Regional Manager with diary management, inbox prioritisation, travel arrangements, and minute-taking
• Managing office facilities, asset procurement, maintenance, and maintaining an accurate asset register
• Acting as the office IT Representative, lisaising with external IT providers
• Serving as Health and Safety representative, supported by the national team
• Collaborating with HR to support inductions
• Assisting with marketing activities such as award submissions, project case studies, and content gathering
  
  

We offer

Join a friendly and supportive team, with a varied role that keeps you engaged and challenged every day, competitive remuneration that reflects your skills and experience, opportunities for personal and professional growth, with ongoing training and career development.

About You

You’re a natural organiser, people person, and systems thinker, with a passion for making things work better. You’ll thrive in this role if you bring:

• Proven experience in a similar Administration Manager role, ideally backed by a tertiary qualification in Business Administration or a related field
• A warm, approachable style and genuine enthusiasm for building a positive, collaborative team culture
• Exceptional organisational skills with sharp attention to detail and the ability to juggle multiple moving parts with ease
• A proactive mindset and strong problem-solving ability, you’re someone who anticipates needs and acts before being asked
• Excellent written and verbal communication skills, with the confidence to liaise across all levels of the business
• Strong proficiency in Microsoft Office Suite - especially Excel (bonus points if you're fluent in pivot tables, Power Query, or macros)
• Familiarity with Xero or similar accounting platforms (you know your way around an invoice and a budget report)
• A curious, tech-savvy approach, with working knowledge of AI and automation tools to drive smarter, more efficient workflows
  
  

About Us

Kirk Roberts Consulting is a multi-disciplinary consultancy providing Structural, Geotechnical, Fire, Civil and Environmental Engineering Services, plus Architecture and Engineering Software to a range of clients across New Zealand, from our offices in Auckland, Christchurch, Queenstown, Hamilton, and Tauranga.

At Kirk Roberts the heart of our business is innovation and finding a better way is why we exist. Our company was founded to challenge the norm and push boundaries, so we can bring our clients advanced engineering, project management and software solutions that drive efficiencies.

To apply

Please send us your latest CV and covering letter, and you are welcome to include any other documents you feel relevant to your application. Please note, that all applicants must be domiciled in New Zealand and be eligible for permanent employment in NZ, with either a NZ Passport, residency, or current work visa.