Executive Assistant to MD & Operations Lead - New Zealand

The Role:

We’re looking for an Executive Assistant to Managing Director & Operations Lead for New Zealand! You will provide effective and efficient operational support for the MD and wider NZ business.

• High-level executive support to the MD of New Zealand, ensuring optimal time management and organisational efficiency
• Execute strategic communications on behalf of the MD, ensuring appropriate stakeholder consultation and obtaining necessary approvals before distribution
• Champion and leverage JLL's technology platforms to maximise productivity and establish best practices for the wider support team, providing operational leadership to the wider support team
• Drive alignment with Australian operations practices and replicate in NZ as appropriate
• Manage administrative functions including calendar management, document preparation and execution, expense processing, and travel arrangements for the MD and NZLT as required for cross-functional collaboration
• Coordinate and maintain a centralised NZ Events Calendar, working with the wider LT and support teams to ensure successful delivery of client and internal events on time and within budget parameters
  
  

Benefits:

• 26 weeks paid parental leave for Primary Carer
• Employee Assistance Program
• Private Health Insurance discounts
• Gym & wellbeing discounts
  
  

What you will bring:

• Ability to take on true executive assistant-style challenges and tasks, which would involve quick thinking, problem solving and influencing both internally and externally
• Be highly organised and can manage competing demands and changing priorities within stringent timelines
• Awareness and ability to hand highly sensitive information with confidentiality and discretion
• Proven ability to deal with multiple stakeholders (internal or external)
• Advanced skills in Microsoft Office Suite
• Highly developed communication (written and verbal) and interpersonal skills
• Minimum 5 years experience as an Executive Assistant or similar administrative role, an added plus would be experience within a commercial real estate, financial services, professional services or legal environment
  
  

What to expect from us:

• Join a global leader in commercial real estate, access to unparalleled resources, industry network and professional development to strengthen your reach
• Leveraging our cutting-edge technology, market intelligence, and industry expertise
• Be part of a diverse and inclusive team that fosters collaboration, innovation, and excellence regardless of gender, ethnicity, age or experience
• Competitive compensation package, including extensive employee benefits
  
  

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

We see a Brighter Way forward not only for our clients and communities but, most importantly, our people. Having recently received the “Great Place to Work” accreditation and nominated as the finalist of the HRNZ Awards, we continue to offer industry-leading employee experience and growth opportunities through our Shared Behaviours:

• Be Present – physically, mentally, and with vulnerability
• Smile on Your Dial – positive energy and mindset
• Give Time – nothing valuable can be lost by taking time
• Honour Our Potential – unity is strength, and the cooperation of many minds makes us better
• Seek Your Heat – provide space for others to grow and be open to providing and receiving feedback
• Never Above, Always Beside – talent will get you in the door, but character will keep you in the room