Contract Administrator

We are currently looking for a skilled and proactive Contract Administrator to join our supportive Wellington team

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

Te kōwhiringa | The Opportunity

We are currently looking for a skilled and proactive Contract Administrator to join our supportive Wellington team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has a passion for detail, and takes pride in delivering high quality administration and contract support.

As the Contract Administrator, you'll play a key role in supporting the delivery of civil infrastructure projects and maintenance operations. You'll be responsible for managing a range of administration functions across procurement, data entry, compliance, and contractor documentation-ensuring systems run smoothly, and our internal and external customers receive exceptional service.

You'll work closely with project managers, supervisors, and the wider business support team to ensure we meet our commercial, safety, and regulatory commitments - while continuously improving how we work.

Key responsibilities:

• Use Downer systems including JD Edwards, MS SharePoint, RAMM and others to support administration, payroll tracking, and plant usage reporting
• Maintain contract work order and assist with project claims, daily job records, and job cost tracking
• Support meeting organisations, training coordination, document filing and office supply procurement
• Ensure compliance with Zero Harm, health & safety reporting, and record keeping requirements
• Coordinate subcontractor documentation re-induction processes
• Support the Operations Manager and wider Wellinton team in business unit meeting and internal communications

Nga pūkenga matua | Important Skills

• Previous experience in an administrative or contract support role, ideally within the infrastructure or construction sector
• Confident, friendly, and adaptable communication style
• Strong attention to detail and ability to work to deadlines
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Familiarity with JD Edwards ERP or MS SharePoint is an advantage
• A current NZ driver's license is desirable but not essential
• A proactive and collaborative approach to problem solving and continuous improvement

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:

• Free access to Marram health care benefits and discounted holiday homes
• Discounts for Samsung, PB Tech, Gym memberships and more!
• $500 bonus for current employees who refer a friend to Downer
• Progression and development programs on offer including our inspiring leader's programme for top performers

Have a look at our other great benefits here!

Ko wai mātou | Our Organisation

Want to know more about what it is like to work at Downer? Then head to our People Site here!

Me pēhea ki te tono | How to apply

If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 721329

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team