Administrator - Dodd-Walls Centre

__________

DIVISIONAL SERVICES AND ADMINISTRATION

• Be part of something truly meaningful, where you make a difference and feel at home.
• Salary + 6.75% superannuation + five weeks' annual leave (pro rata).
• On going professional development opportunities.

The role/Te mahi

We are seeking an outstanding and highly organised administrator to provide administrative services to Te Whai Ao - The Dodd-Walls Centre (DWC) for Photonic and Quantum technologies. The DWC is a Centre of Research Excellence (CoRE), hosted by the University of Otago within the Division of Sciences.

• Providing administration support to academic and professional staff.
• Responding to enquiries.
• Transactional finance activities – purchasing, invoicing, PCard management etc.
• Coordinating local administration processes such as recruitment, induction, and other administration support.
• Communication (including newsletters).
• Planning and logistics for travel.
• Meeting support.

The administrator function includes Kaiwhakahaere Tari positions, which supports the implementation of our Māori Strategic Framework and the University’s commitment to the success of Māori students and staff. If you decide to apply, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace.

This is a busy role in a friendly team, where your relationship building skills will be key to your success with your strong administration skills, exceptional communication style and customer service focus will keep things on track. Your adaptability and a willingness to learn will help you grow and develop in this role.

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering an outstanding student and staff experience through high quality operational management and administrative support services. We are a strong supportive whakawhanaukataka (community), proud of the work we do as the largest workforce in the university, spanning every corner of the mōtu.

We encourage continuous learning through personal development plans, mentorship, and career progression. Our core values of māhirahira (curiosity), ngākau pono (integrity), and manaakitanga (respect) guide us in building an honest, respectful, and culturally inclusive environment. Committed to sustainability, Māori development, and Te Tiriti o Waitangi, we celebrate marking a meaningful impact. Join us to be part of world-leading teaching and research in a supportive, collaborative, and innovative environment.

Your skills and experience/Kā pūkeka me kā wheako

• Previous experience in a busy administration environment.
• The ability to build and maintain relationships.
• Strong knowledge of the Microsoft Office suite of programmes.
• A sense of humour and inquisitive mindset.
• Excellent organisational and time management skills.
• Accuracy and attention to detail.
• The ability to work as part of a team and individually.
• The ability to be adaptable and flexible in a fast-paced environment.

Further details/Pūroko

This is a permanent, full time (37.5 hours per week) position, located in Ōtepoti, Dunedin.

Administrator appointments range for this role is $61,360 to $65,879. Top of the range is $71,150.

If you are interested in a Kaiwhakahaere Tari position, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for this role is $67,566 to $77,570.

You must have the right to live and work in New Zealand to apply for this position.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, or to discuss these roles in confidence – please contact Damian Walls, Operation Lead, Divisional Services and Administration, via the contact details.

Application/Tono

Applications quoting reference number 2500874 will close on Sunday, 29 June.

Applications may be reviewed as they are received, the University reserves the right to close this vacancy at any time.