Document Management Specialist
Northpower
Date: 4 days ago
City: Whangarei, Northland
Contract type: Full time
Are you passionate about clarity, structure, and making a real difference in how organisations operate? We're looking for a detail-driven and collaborative Document Management Specialist (DMS) to join our Northpower Network team. This isn’t just a paperwork role - you’ll be a key enabler of operational excellence, technical accuracy, and safety across our network.
The role:
you’ll be the guardian of controlled documentation for our Network Team - the policies, standards and frameworks that keep our electricity network running safely and efficiently. Working closely with engineers, project managers and technical experts, you’ll create, revise, and maintain our standards to ensure accuracy, compliance, and accessibility. Think of it as building the “source of truth” for the entire network - and making it accessible, user-friendly, and future-ready.
You’ll also lead communications and training around changes to standards, supporting our teams and contractors to apply them confidently in the field.
Your responsibilities will include:
We’re after someone who thrives on structure and clarity, with a sharp eye for detail and a passion for high-quality documentation. You’ll enjoy working across teams, bringing a practical and people-focused approach to technical information.
You will:
At Northpower, you’ll join a values-driven business that puts people, safety, and collaboration first. We’re powering communities across North Island and are proud to be a 100% Kiwi-owned company.
Our benefits include:
Northpower is an electricity and fibre network provider for Whangārei and Kaipara, with more than 60,000 connected customers.
We are one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre, renewables, and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements.
We have over 1,400 staff working together across 16 locations to keep the power on and the lights going for our customers.
Apply now:
If you’re ready to bring structure and clarity to our documentation and support the safe, efficient operation of our electricity network, we’d love to hear from you!
The role:
you’ll be the guardian of controlled documentation for our Network Team - the policies, standards and frameworks that keep our electricity network running safely and efficiently. Working closely with engineers, project managers and technical experts, you’ll create, revise, and maintain our standards to ensure accuracy, compliance, and accessibility. Think of it as building the “source of truth” for the entire network - and making it accessible, user-friendly, and future-ready.
You’ll also lead communications and training around changes to standards, supporting our teams and contractors to apply them confidently in the field.
Your responsibilities will include:
- Designing and leading the rollout of a simplified document control system that supports our engineering and operations teams
- Partnering with technical experts to ensure standards are relevant, current, and interconnected
- Supporting compliance by aligning documentation with regulations, safety standards, and our Data Governance Framework
- Driving continuous improvement by leading training, audits, and change communication
- Acting as a trusted advisor and subject matter expert on all things document-related
We’re after someone who thrives on structure and clarity, with a sharp eye for detail and a passion for high-quality documentation. You’ll enjoy working across teams, bringing a practical and people-focused approach to technical information.
You will:
- Have 3–5 years’ experience in document management, preferably in utilities or engineering
- Bring strong knowledge of document management systems and regulatory frameworks
- Understand data governance principles (e.g. from the Data Management Body of Knowledge)
- Be confident working with technical experts and senior leaders
- Have excellent organisational, communication, and problem-solving skills
- Be proficient in Microsoft Office and document control platforms
- A tertiary qualification in engineering, information management or a related field is preferred.
At Northpower, you’ll join a values-driven business that puts people, safety, and collaboration first. We’re powering communities across North Island and are proud to be a 100% Kiwi-owned company.
Our benefits include:
- Competitive remuneration and career development opportunities
- Well-being support including Kaitiaki Peer Support Network and EAP
- The ability to purchase an extra week of annual leave
- BP fuel cards and a wide range of lifestyle discounts
- Retails discounts with multiple brands
Northpower is an electricity and fibre network provider for Whangārei and Kaipara, with more than 60,000 connected customers.
We are one of the largest multi-utility contractors in New Zealand, servicing the needs of clients in transmission, distribution, generation, fibre, renewables, and commercial sectors. We have a reputation for excellence and innovation, providing commercially viable solutions for electrical and telecommunication design, construction, and maintenance requirements.
We have over 1,400 staff working together across 16 locations to keep the power on and the lights going for our customers.
Apply now:
If you’re ready to bring structure and clarity to our documentation and support the safe, efficient operation of our electricity network, we’d love to hear from you!
See more jobs in Whangarei, Northland