Project Support Coordinator (Part time)

Who we are

Harrison Grierson (or HG as we like to call ourselves) is one of Aotearoa New Zealand’s leading urban development engineering and design consultancies.

Resilient urban communities are at the heart of everything we do. We're recognised for our innovation, knowledge and outstanding client service, and for being a great place to work. Using the latest technologies and ideas, we shape new and sustainable environments, making life better for everyone. We have long standing clients and are of a size where we can take on the big projects whilst maintaining that personable feel.

We'd describe ourselves as determined, accountable and everything we do is done with integrity. Our clients are at the centre of what we do, we build a sound understanding of their needs and deliver creative solutions. It's fair to say that our exceptional people are at the heart of our success.

About the role

We have a new opportunity for a Project Support Coordinator to join our Tauranga office on a part-time basis, 20 hours per week. We are flexible on the days and hours you work, and we are happy to discuss this with the right candidate!

This is a key role to support exciting urban development projects from inception to completion. You will use your project management and organisation skills across a wide of range of activities that enable us to deliver an exceptional experience to our clients and streamline processes for our project teams. The size of our organisation is something our employees love; we're not too big or small so you quickly become an integral part of the business from day one.

Key responsibilities include:

• Keep projects running smoothly by preparing and finalising key documents like contracts, variations, and engagement letters.
• Set up of projects using our systems with detailed project information, including risk assessments and compliance checks.
• Work closely with the project team to understand client deliverables and proactively support their successful delivery.
• Manage and review project timelines and update any changes in key deliverables to all stakeholders.
• Monitor project financials, including budget tracking, revenue recognition, and variance analysis.
• Maintain up to date project and financial records including budgets, timelines and key project notes.
• Coordinate accounts payable and receivable processes in collaboration with project teams.

Your skills and experience

Our ideal candidate will have:

• 2+ years experience in a similar project support or coordination role, ideally within a consultancy or professional services environment.
• Intermediate skills in MS Office suite; Excel, Word, Outlook etc.
• Experience with coordinating project budgets and compiling accurate financial reports to support project tracking and decision-making.
• Familiarity with handling accounts payable/receivables processes and managing invoicing.
• Excellent organisational and multitasking abilities, allowing you to efficiently manage multiple tasks and priorities.
• Strong communication and interpersonal skills, enabling you to build rapport with colleagues and clients alike.

Why join HG?

We invest in our people. We provide the support, learning and development to help you grow and take the next step in your career. We have a team-based culture set in a creative and supportive work environment. Work life balance is something we pride ourselves on, so we have flexible hours to support you achieving that.

• Competitive remuneration and benefits package.
• Lead across a wide range of urban development projects that enhance our local communities.
• HG Shareholding Opportunities with our Shares Trading Scheme.
• Professional development opportunities including mentoring, fully subsidised membership fees and ProjectYOU; A project dedicated to your personal growth and career development.
• Flexible working culture, active social clubs, wellbeing discounts and the option to purchase additional leave to enhance work life balance.

We believe in building strength through diversity and welcome applicants from all backgrounds, ethnicities, cultures and experiences. We are a proud founding partner of the Diversity Agenda Accord, which is focused on helping the engineering and architecture professions become more diverse and inclusive.

If this opportunity is of interest then please submit your application online now. For a confidential chat, contact our Talent Business Partner, Ben on 09 212 6569.