Office Manager
Robert Walters
Date: 2 weeks ago
City: Christchurch, Canterbury
Contract type: Full time
Our client is seeking a highly organised and dependable Office Manager to join their team in Christchurch. This role offers the opportunity to manage office operations while coordinating essential HR tasks. You will be responsible for ensuring an efficient accounting process, meet monthly deadlines and keep compliance up-to-date with health and safety legislation requirements. There is plenty of variety in this role and you will contribute to an existing positive and team-driven workplace culture. This role provides an excellent opportunity to leverage your existing skillset, take on new skills and offers flexible working opportunities.
What You'll Do
As an Office Manager and HR Coordinator, you will play a pivotal role in managing the office operations of this organisation. Your responsibilities will extend beyond traditional office management duties into coordinating essential HR tasks. You will be entrusted with processing a weekly payroll of 8-10 salaried employees; handling sensitive information such as HR records and ensuring training registers are up-to-date and relevant.
Your role will also focus on producing invoices for accounts receivable with an oversight and reconciliation of accounts payable. Your role will ensure all health and safety policies are up-to-date and comply with New Zealand law. You will work closely with the operations manager and managing director – providing personal support as required.
Tasks Include, But Are Not Limited To
The ideal candidate for this Office Manager and HR Coordinator role brings a wealth of experience in both office management and ideally payroll/ human resources coordination. Your background could be something similar, with experience working with job costings. Proven experience with payroll systems like Xero and knowledge around New Zealand employment law is ideal. Your ability to handle sensitive employee and company information with discretion is essential.
You are highly organised, proactive and capable of managing multiple tasks and tight deadlines. You have strong interpersonal and communication skills to enable you to communicate priorities, take accountability and handle employee enquiries effectively. Additionally, your experience in managing accounts payable and accounts receivable will be crucial in this role.
Our client is a well-established organisation with three branches across New Zealand. They value their employees and celebrate an inclusive workplace culture. They are committed to providing flexible working opportunities – ideally the role is 40 hours but for the right person they could accommodate 30 hours minimum – and a start time to suit you. This is an excellent opportunity to join a supportive team where your skills and input are valued. Carparking available. Location city fringe.
What's Next
Apply today by clicking on the link!
What You'll Do
As an Office Manager and HR Coordinator, you will play a pivotal role in managing the office operations of this organisation. Your responsibilities will extend beyond traditional office management duties into coordinating essential HR tasks. You will be entrusted with processing a weekly payroll of 8-10 salaried employees; handling sensitive information such as HR records and ensuring training registers are up-to-date and relevant.
Your role will also focus on producing invoices for accounts receivable with an oversight and reconciliation of accounts payable. Your role will ensure all health and safety policies are up-to-date and comply with New Zealand law. You will work closely with the operations manager and managing director – providing personal support as required.
Tasks Include, But Are Not Limited To
- Coordinate payroll activities using Xero, including processing timesheets, allowances, leave requests, tracking recorded hours, maintaining accurate HR records, generating reports and filing PAYE.
- Manage the accounts receivable process with an oversight and reconciliation of accounts payable.
- Responsible for IR Filing and GST through Xero and IRD portal.
- Provide administration support to the recruitment process, create letters of offer; on-boarding and off-boarding.
- Handle any employee enquiries and provide general HR-related support to employees and management.
The ideal candidate for this Office Manager and HR Coordinator role brings a wealth of experience in both office management and ideally payroll/ human resources coordination. Your background could be something similar, with experience working with job costings. Proven experience with payroll systems like Xero and knowledge around New Zealand employment law is ideal. Your ability to handle sensitive employee and company information with discretion is essential.
You are highly organised, proactive and capable of managing multiple tasks and tight deadlines. You have strong interpersonal and communication skills to enable you to communicate priorities, take accountability and handle employee enquiries effectively. Additionally, your experience in managing accounts payable and accounts receivable will be crucial in this role.
- Proven experience in office management or similar roles.
- Experience with payroll systems like Xero is desirable.
- Knowledge of NZ Employment Relations Act 2000, Holidays Act (2003), Health and Safety Work Act 2015 is ideal.
- Ability to handle company information with discretion is essential.
- Experience in people management including recruitment process, onboarding and offboarding and disciplinary processes.
- Experience in managing accounts payable and receivable is crucial. The accounts receivable process is reasonably complex so knowledge of using Excel is essential.
Our client is a well-established organisation with three branches across New Zealand. They value their employees and celebrate an inclusive workplace culture. They are committed to providing flexible working opportunities – ideally the role is 40 hours but for the right person they could accommodate 30 hours minimum – and a start time to suit you. This is an excellent opportunity to join a supportive team where your skills and input are valued. Carparking available. Location city fringe.
What's Next
Apply today by clicking on the link!
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