Workforce Planning Coordinator

Te Tūranga | About the Role

We’re on the lookout for an experienced Workforce Planning Coordinator / Administrator to join our high-energy City Operations team. If you're a proactive team player who thrives in a fast-paced environment, loves variety, and enjoys supporting frontline teams, we want to hear from you!

What You’ll Be Doing

• Allocate planned and reactive works – right people, right place, right time
• Communicate updates to field crews and leaders in real time
• Support team leaders to keep their teams on track and running smoothly
• Assist field crews with general enquiries, event coordination, training support, and IT/system assistance
• Invoicing, month-end reporting and processing of data
• Help with daily operations like ordering supplies, catering, event setup/ pack down, logging internal requests, and handling mail and invoices

This role reports to the Workforce Planning Lead and operates within a 40-hour week (6:45am–3:15pm, Monday to Friday). Location may be Tauriko or Aviation Drive Mount Maunganui (discussed at interview). As this role is supporting a large field crew and they prefer face to face support it is unable to be done from home.



Ngā Pukenga | What You’ll Bring

• Integrity and honesty – absolutely essential
• Proven experience in administration, workforce coordination, or a similar role
• Strong multitasking and prioritisation skills
• A sharp eye for detail and a knack for solving problems
• Confidence with technology – quick to learn new systems and skilled in Microsoft Office (especially Excel)
• Bonus points if you’ve used PowerBI, ArcGIS, Survey123, or e-Roads
• Excellent communication skills and the ability to work with people from all walks of life
• A team player with a reliable, can-do attitude
• A full, clean driver’s licence

This is a hands-on role where no two days are the same. If you love keeping people connected and operations flowing, apply now and be part of a team that makes a difference every day.



Te Tukanga | How to apply

If you wish to apply, please click ‘Apply’ at the bottom of this page and follow the link.

For more information, please contact Tracey Cotterell at [email protected]

Please note we will not be accepting applications via email.

Applications close: Sun 18th May



Please note:

• As part of Tauranga City Councils commitment to health, safety and wellbeing, the successful candidate will need to pass a pre-employment medical and drug & alcohol screen. We also have a random D&A program.
• We are unable to provide sponsorship for these roles.
• Tauranga City Council will not accept applications or contact from any placement service, temporary staffing agency, or professional recruiter for this vacancy.